At a Glance
- Tasks: Manage construction documentation and ensure accuracy in document control processes.
- Company: Join Murphy, a leader in energy solutions with a focus on innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Dynamic work environment with potential for career advancement.
- Why this job: Be a key player in ensuring project success through effective document management.
- Qualifications: Experience in document control and proficiency in Microsoft Office applications.
The predicted salary is between 30000 - 40000 € per year.
Murphy is recruiting for a Document Controller to support Energy at Willesden Substation.
Key Responsibilities
- Maintain that document control is the focal point for all construction documentation and is managed in a controlled manner.
- Carry out the document control requirements which are to be administered as per contract requirements and within agreed timescales.
- Complete Obsolete/Superseded/Withdrawn documents which are to be kept by DC for reference or other purposes.
- Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use.
- Maintain the CDE (F Drive/Aconex and/or Client CDE).
- Ensure information stored on Client's CDE is permanently available or transferred to the JMS CDE prior to contract completion.
- Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
- Review document details, ensuring they are correct prior to issue (e.g., doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Quality check documents and edit any that have typographical/formatting errors that may lead to disqualification or cause it to look unprofessional.
- Ensure the entire document is legible.
- Oversee the management of change by ensuring documents are processed correctly and linked to the contract documents as required.
Qualifications
- Experience in a professional Document Control and/or Administration department.
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
Document Controller employer: J Murphy & Sons
Murphy is an exceptional employer, offering a dynamic work environment at the Willesden Substation where collaboration and innovation thrive. With a strong commitment to employee development, we provide ample opportunities for growth and advancement within the energy sector, alongside a supportive culture that values teamwork and excellence. Our focus on maintaining high standards in document control ensures that you will play a crucial role in delivering quality projects while enjoying the benefits of a stable and rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can tailor your answers to show you're the perfect fit for their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in document control and administration, and don’t forget to mention your IT skills with Microsoft Word, Excel, and Outlook!
Showcase Attention to Detail:Since this role requires a keen eye for detail, use your application to demonstrate how you've successfully managed documents in the past. Share specific examples where your quality checks made a difference!
Follow the Format:Ensure your application follows a clear and professional format. Use headers, bullet points, and consistent fonts to make it easy for us to read. Remember, presentation matters!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at J Murphy & Sons
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be handling as a Document Controller. Brush up on document control processes and any specific software mentioned in the job description, like Aconex or Microsoft Access. This will show that you’re not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Attention to Detail
Since the role requires quality checking documents for errors, be ready to discuss examples from your past experience where your attention to detail made a difference. Bring along a few samples of your work (if possible) to demonstrate how you’ve managed document control effectively and ensured accuracy.
✨Understand the Importance of Timeliness
The job involves managing documents within agreed timescales, so be prepared to talk about how you prioritise tasks and manage deadlines. Share specific strategies you use to stay organised and ensure timely delivery of documents, as this will highlight your ability to handle the pressures of the role.
✨Prepare Questions About Their Processes
Interviews are a two-way street, so come armed with questions about Murphy's document control processes. Ask about their current systems, challenges they face, or how they ensure compliance with contract requirements. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
