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- Tasks: Support the Bid Management team with documentation, coordination, and communication for energy projects.
- Company: Join Murphy, a leader in infrastructure solutions across the UK, Ireland, Canada, and the USA.
- Benefits: Enjoy a positive work-life balance, employee development, and a collaborative culture.
- Why this job: Be a key player in winning bids and making a real impact in the energy sector.
- Qualifications: Proficiency in Microsoft Office; previous admin experience is a plus but not essential.
- Other info: Dynamic role with opportunities for growth and a commitment to safety and teamwork.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Murphy is recruiting for a Bid Administrator to work with the Work Winning team across all Energy projects. Operating in the United Kingdom, Ireland, Canada and the USA, Murphy provides better engineered solutions to infrastructure sectors including transportation, water, power and natural resources. We are committed to fostering an engaging and collaborative work environment in which each person’s career is nurtured and developed. We focus on employee development, providing a culture of innovation and positive work-life balance.
The Murphy Bid Administrator provides high-level administrative support to the Bid Management team, ensuring the timely and accurate submission of Pre-Qualification Questionnaires (PQQs) and Tender proposals. You will be a central point of contact, coordinating various stakeholders to meet strict deadlines and maintain the quality standards of "One Murphy".
A day in the life of a Murphy Bid Administrator:
- Documentation Management: Assist in the compilation and production of PQQ documents and Tender deliverables.
- Portal Coordination: Manage company accounts within client portals to download tender documentation and upload final submissions.
- Communication: Act as a point of contact for internal teams (Operations, Health & Safety, Commercial) and manage all client dialogue and clarification logs.
- Record Keeping: Maintain accurate digital and paper-based filing systems and update CRM and PowerBI entries for pipeline tracking.
- Governance Support: Collect all the latest governance (authority) sign-off documents from Bid Managers and Estimators, and process via Docusign.
- Content Support: Liaise with construction teams to collate case studies and update the submissions library with model answers.
- Reporting: Assist with the collation of management reporting information and related indirect financial duties, such as tracking bid costs or processing invoices.
- CV Coordination: Engage with SMEs by arranging calls to gather accurate, up-to-date, and relevant information for individual CVs.
- Document Assurance: Ensure correct version control and availability of all relevant materials for each opportunity.
- Administrative support: Effective diary coordination, recording meeting notes and organisation of bid-related activities if required.
Skills: High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio). Teams, SharePoint and Adobe Acrobat aptitude desirable.
Experience: Previous experience in an administrative “pre-contract” support role is preferred but not essential, ideally within the construction or engineering industry.
Attributes: Exceptional attention to detail, the ability to multi-task under pressure, and strong organizational skills.
Values: A commitment to the Murphy "Zero Harm" culture and a proactive, collaborative approach to work.
Bid Administrator employer: J. Murphy & Sons Ltd
Contact Detail:
J. Murphy & Sons Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Murphy or similar companies. A friendly chat can open doors and give you insights that might just help you land that Bid Administrator role.
✨Tip Number 2
Prepare for interviews by practising common questions related to bid administration. Think about how your skills in Microsoft Office and organisation can shine through. We want you to show off your attention to detail and ability to multi-task!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you’re keen and professional, which is exactly what we love to see at StudySmarter.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Murphy team and contributing to our collaborative culture.
We think you need these skills to ace Bid Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant administrative roles you've had, especially in pre-contract support, to show us you're a great fit for the Bid Administrator position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our values at Murphy. Don’t forget to mention your attention to detail and organisational skills!
Showcase Your Tech Skills: Since we value proficiency in Microsoft Office and other tools, make sure to list your technical skills clearly. If you have experience with Teams, SharePoint, or Adobe Acrobat, let us know – it could give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process!
How to prepare for a job interview at J. Murphy & Sons Ltd
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid administration. Understand what Pre-Qualification Questionnaires (PQQs) and Tender proposals entail, as well as the importance of deadlines and quality standards. This knowledge will show your enthusiasm and readiness to contribute to the Work Winning team.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional attention to detail and organisational skills. Think of situations where you successfully managed multiple tasks under pressure. Being able to articulate these experiences will demonstrate your fit for the role and how you can support the team effectively.
✨Familiarise Yourself with Relevant Tools
Since proficiency in Microsoft Office and other tools like SharePoint and Adobe Acrobat is key, make sure you're comfortable discussing your experience with these applications. If you have any specific projects where you used these tools, be ready to share how they helped you achieve your goals.
✨Emphasise Collaboration and Communication
As a Bid Administrator, you'll be a central point of contact for various stakeholders. Prepare to discuss how you've successfully communicated and collaborated with different teams in the past. Highlighting your proactive approach and ability to manage client dialogue will resonate well with Murphy's values.