At a Glance
- Tasks: Manage construction documentation and ensure quality control for all documents.
- Company: Join a leading company in the infrastructure and construction industry.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Dynamic work environment with diverse stakeholders and career advancement potential.
- Why this job: Be at the heart of project success by ensuring document accuracy and compliance.
- Qualifications: Experience in administration or document control and proficiency in IT systems.
The predicted salary is between 30000 - 40000 £ per year.
A day in the life of a Murphy Document Control:
- Ensure document control is the focal point for all construction documentation and is managed in a controlled manner.
- Ensure document control requirements are administered as per contract requirements and within agreed timescales.
- Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes.
- Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use.
- Ensure information stored on Client's CDE is permanently available or transferred to the JMS CDE prior to contract completion.
- Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
- Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Quality check documents and edit any that have typographical/formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
- Assist in the creation and maintain distribution lists/workflows/review cycles.
- Assist in the management of change by ensuring documents are processed correctly and linked to the contract documents as required.
- Assist in the collation and issue of handover documentation (O&M manuals, H&S files, as-built records, datebooks etc).
- Assist with archiving of documents, ensure legibility and traceability.
Still interested, does this sound like you?
- Demonstrable experience in a professional Administration and/or Document Control department.
- Demonstrable knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
- Demonstrable knowledge of Electronic Document Management Systems such as Aconex, ProjectWise etc.
- Ability to manage and build relationships with diverse stakeholders.
- Experience of the Infrastructure/Civil/Engineering/Construction industry.
Document Controller in Sheffield employer: J. Murphy & Sons Limited
Murphy is an exceptional employer that values precision and professionalism in the construction industry. With a strong commitment to employee development, we offer comprehensive training and growth opportunities, fostering a collaborative work culture where every team member's contribution is recognised. Located in a dynamic environment, our team enjoys the benefits of working with cutting-edge technology and a supportive network, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Sheffield
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like J. Murphy & Sons Limited, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at J. Murphy & Sons Limited.
We think you need these skills to ace Document Controller in Sheffield
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at J. Murphy & Sons Limited
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
