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For Companies At a Glance
- Tasks: Create, format, and amend legal documents while managing conversions and preparing pitch materials.
- Company: Join a leading global law firm with a strong reputation in professional services.
- Benefits: Enjoy fully remote work, competitive salary, and opportunities for continuous improvement.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to high-quality legal documentation.
- Qualifications: Must have document production experience from a law firm or professional services environment.
- Other info: Flexible hours from 9 to 5, with a focus on teamwork and communication.
The predicted salary is between 26400 - 39600 £ per year.
Job Description
FULLY REMOTE Legal Document Production Specialist (9 – 5) leading Global law firm – £33,000
PLEASE ONLY APPLY IF YOU HAVE DOCUMENT PRODUCTION SPECIALIST EXPERIENCE FROM A LAW FIRM OR PROFESSIONAL SERVICES ENVIRONMENT
Responsibilities
- Extensive Document Production (creating, formatting and amending) across all Firm's systems.
- Managing document conversions.
- Preparing Pitch Documents.
- Tikit-linking documents.
- Transcribing BigHand dictations.
- Using BigHand Now hub to work on tasks.
- Populating LaserForms.
- Producing Excel data sets (as directed).
- Producing PowerPoint presentations and using software (as directed) i. Templafy.
- Work closely with our Brand department to ensure documents are in House-style.
- Accurately interpret fee-earner instructions and seek clarification when needed if instructions are complex.
- Proof read and quality check work to ensure it is completed to the highest standard – including checking all amendments have been made and ensuring document makes logical and grammatical sense.
- Ensure fee-earner/Practice Support Executive is kept up to date with progress on their work request.
- Ensure documents are delivered in the required timescale – escalating as appropriate to the DP Manager and keep fee-earner/PSE updated, with as much notice as possible, if a deadline will not be met and reason for deadline not being met.
- Use judgement to refer outstanding work to our outsource provider, to enable deadline to be met, liaising with the DPM as appropriate.
- Providing support to users on technical document production queries.
- Ability to repair problem documents either on own or with support from IT.
- Test and troubleshoot new IT systems and ensure these are smoothly rolled out, working alongside IT/Brand/BD Departments as appropriate.
- Share knowledge and proactively suggest changes as appropriate across the team to enable continuous improvement.
Personal Attributes
- Excellent Team Player.
- Good communication skills.
- Great eye for detail.
- Advanced Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Kofax and any other systems implemented by the firm.
- Familiarity with Real Estate and Banking transactional documents would be a benefit.
- Flexible and dependable.
- Able to stay professional under pressure and work to tight deadlines.
- Conscientious, approachable and enthusiastic.
- Resilient and able to deal with issues as they arise.
- Proactive and highly motivated.
- Ability to use initiative.
- Able to build confidence, respect and trust with others.
- Willingness and enthusiasm to work with and support teams and practice groups.
FULLY REMOTE Legal Document Production Specialist employer: J M Legal Limited
Contact Detail:
J M Legal Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FULLY REMOTE Legal Document Production Specialist
✨Tip Number 1
Make sure to highlight your experience with document production in a law firm or professional services environment. This is crucial since the role specifically requires this background.
✨Tip Number 2
Familiarize yourself with the software mentioned in the job description, such as BigHand and Templafy. Being able to demonstrate proficiency in these tools during the interview will set you apart.
✨Tip Number 3
Prepare examples of how you've managed tight deadlines and complex instructions in previous roles. This will showcase your ability to handle pressure and communicate effectively with fee-earners.
✨Tip Number 4
Emphasize your attention to detail and quality assurance skills. Be ready to discuss specific instances where your proofreading and quality checking made a significant impact on the final output.
We think you need these skills to ace FULLY REMOTE Legal Document Production Specialist
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your previous experience as a Document Production Specialist in a law firm or professional services environment. Use specific examples that showcase your skills in document creation, formatting, and management.
Showcase Technical Skills: Detail your advanced knowledge of Microsoft Word, Excel, PowerPoint, and any other relevant software mentioned in the job description. If you have experience with BigHand or Kofax, be sure to include that as well.
Demonstrate Attention to Detail: Since the role requires a great eye for detail, provide examples of how you've ensured quality in your work. Mention any proofreading or quality-checking processes you’ve implemented in past roles.
Communicate Your Team Player Attitude: The job emphasizes being a good team player. Share instances where you collaborated effectively with others, supported your colleagues, or contributed to team success in a high-pressure environment.
How to prepare for a job interview at J M Legal Limited
✨Showcase Your Document Production Experience
Make sure to highlight your previous experience as a Document Production Specialist in a law firm or professional services environment. Be prepared to discuss specific examples of documents you have produced, formatted, and amended.
✨Demonstrate Technical Proficiency
Familiarize yourself with the software mentioned in the job description, such as Microsoft Word, Excel, PowerPoint, and BigHand. During the interview, be ready to discuss how you've used these tools effectively in past roles.
✨Emphasize Attention to Detail
Since the role requires a great eye for detail, prepare to provide examples of how you've ensured accuracy in your work. Discuss any processes you follow to proofread and quality check documents before submission.
✨Communicate Your Team Player Attitude
The job emphasizes collaboration with various departments. Share experiences where you've successfully worked in a team setting, highlighting your communication skills and ability to support others under pressure.
