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- Tasks: Support a Partner and team with document management, client liaison, and administrative tasks.
- Company: Join a prestigious US law firm located near Liverpool Street station.
- Benefits: Enjoy a hybrid work model: 4 days in the office, 1 day from home, plus competitive salary.
- Why this job: Be part of a dynamic team in a professional environment that values proactive support and growth.
- Qualifications: Must have at least 4 years of legal experience in a corporate setting and advanced MS Office skills.
- Other info: Opportunity to work in amazing offices and collaborate with top professionals in the field.
The predicted salary is between 40000 - 60000 £ per year.
Job Description
Executive Assistant – Corporate Law (US Law Firm)
Supporting a Partner and team paying up to £50,000 – Liverpool Street.
Situated in amazing offices a stone\’s throw from Liverpool Street station – 4 days in the office / 1 from home.
- Produce high quality documents on MS Word, PowerPoint, and Excel as required by the fee earners.
- Deal with document issues – reformatting, tidying, inserting pictures and charts, etc.
- Email and document management – file emails and documentation relevant to client matters promptly once they have been prepared.
- Prepare marketing materials.
- Collate and maintain up-to-date client contact information and update databases accordingly.
- Provide a full and extensive administrative service to fee earners; filing, diary management, travel arrangements, time entry, expenses, and general administration without supervision and with a proactive approach. Ability to prioritise work effectively across a number of fee earners is essential.
- Assisting with matter opening – including highlighting any possible conflicts, preparation of Engagement Letters and possible waivers, and completing the firm\’s AML process.
- Liaison with clients – ability to prioritise calls and take appropriate action. Handle telephone calls in a professional and polite manner; take accurate messages and follow up on agreed action. Liaise with colleagues, clients, and third parties with professionalism and consideration.
- Proactively provide cover for other secretaries and the reception team where necessary.
Previous legal experience (at least 4 years\’ experience), preferably at a major City or US law firm in a corporate discipline is essential for this role, together with an advanced knowledge of MS Word, MS Outlook, and other MS Office products.
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Executive Assistant - Corporate law (US Law Firm) employer: J M Legal Limited
Contact Detail:
J M Legal Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Corporate law (US Law Firm)
✨Tip Number 1
Make sure to highlight your previous legal experience, especially if you've worked in a corporate discipline at a major City or US law firm. This is crucial for standing out to the hiring team.
✨Tip Number 2
Familiarize yourself with the specific software mentioned in the job description, particularly MS Word, PowerPoint, and Excel. Being able to demonstrate your proficiency in these tools during the interview can set you apart.
✨Tip Number 3
Prepare examples of how you've effectively managed multiple priorities in previous roles. The ability to juggle tasks for several fee earners is essential, so showcasing your organizational skills will be beneficial.
✨Tip Number 4
Practice your communication skills, especially in a professional context. Since you'll be liaising with clients and colleagues, being able to convey information clearly and politely is key to making a great impression.
We think you need these skills to ace Executive Assistant - Corporate law (US Law Firm)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous legal experience, especially in corporate law. Emphasize your proficiency with MS Office products and any relevant administrative skills that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your background fits the requirements. Mention specific experiences that demonstrate your ability to manage multiple tasks and prioritize effectively.
Highlight Relevant Skills: In your application, clearly outline your skills in document management, email handling, and client liaison. Provide examples of how you've successfully managed similar responsibilities in past roles.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at J M Legal Limited
✨Showcase Your Legal Experience
Make sure to highlight your previous legal experience, especially if you've worked in a major City or US law firm. Be prepared to discuss specific tasks you handled and how they relate to the responsibilities of the Executive Assistant role.
✨Demonstrate Proficiency in MS Office
Since advanced knowledge of MS Word, Outlook, and other MS Office products is essential, be ready to provide examples of how you've used these tools effectively in your previous roles. Consider discussing any complex documents or presentations you've created.
✨Emphasize Your Organizational Skills
The ability to prioritize work across multiple fee earners is crucial. Prepare to share examples of how you've managed competing deadlines and organized tasks efficiently in a fast-paced environment.
✨Prepare for Client Interaction Scenarios
As you'll be liaising with clients, think about how you would handle various scenarios, such as prioritizing calls or managing client expectations. Practice articulating your approach to maintaining professionalism and consideration in these interactions.
