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- Tasks: Support partners and associates with diary management, document production, and meeting coordination.
- Company: Join a prestigious US law firm known for its transactional law expertise.
- Benefits: Enjoy hybrid working, competitive salary up to £58k, and a vibrant office environment.
- Why this job: Be part of a dynamic team in stunning offices, enhancing your skills in a supportive culture.
- Qualifications: Minimum two years' experience in a professional services firm; law firm experience is a plus.
- Other info: Work in a prime location near St Pauls, with flexible hours and a collaborative atmosphere.
The predicted salary is between 34800 - 40800 £ per year.
3 x Legal Secretarial roles (US Law firm) - all Transactional law paying up to £58,000 + hybrid working.
Role 1 - working in Corporate Technology supporting 3 Partners
Role 2 - working in Real Estate Finance supporting 2 new Partners
Role 3 - working in Competition law supporting Associates and a new Partner
Duties consist of:
- Diary management, co-ordinating and scheduling meetings and calls for multiple attendees across different time zones, including potentially monitoring incoming fee earner emails and updating accordingly, booking venues and meeting rooms
- Document production, including potentially heavy amendments and formatting, track changes and working in multiple versions of documents, document comparisons
- Arranging meetings and events, liaising with attendees and tracking confirmations
- Paper filing and archiving, liaising with Records Department as needed
- Supporting fee earners and working with the Accounts team to carry out monthly billing processes
Experience working with:
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Styles, templates and numbering tools for Word
- Adobe Acrobat DC Pro
- Document management system Workshare Professional 9 or similar (comparisons and metadata stripping)
- Contact management database experience a plus
Minimum typing speed of 60 words per minute and high level of accuracy
At ease with document formatting
Minimum two years' experience working in a major professional services firm (law firm experience a plus but not required)
Working in stunning offices close to St Pauls / Blackfriars / Holborn and Charing X
Hours 9am - 5pm or 9-5
Hybrid working - 4 days in the office / 1 from home
3 x Legal Secretarial roles (Transactional law) - up to £58k ! employer: J M Legal Limited
Contact Detail:
J M Legal Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 3 x Legal Secretarial roles (Transactional law) - up to £58k !
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Workshare Professional and Adobe Acrobat DC Pro. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in diary management and scheduling across different time zones. Prepare examples of how you've successfully coordinated meetings in the past, as this is a key responsibility for the roles.
✨Tip Number 3
Showcase your attention to detail by discussing your document production skills. Be ready to talk about your experience with formatting, amendments, and managing multiple versions of documents, as these are crucial for the role.
✨Tip Number 4
Research the specific areas of transactional law that the roles focus on, such as Corporate Technology, Real Estate Finance, and Competition Law. This knowledge will help you engage in meaningful conversations during the interview and demonstrate your genuine interest in the positions.
We think you need these skills to ace 3 x Legal Secretarial roles (Transactional law) - up to £58k !
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly in transactional law. Emphasise your skills in diary management, document production, and familiarity with the required software.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with diary management, document formatting, and any relevant software tools. Show enthusiasm for the role and the firm.
Highlight Key Skills: In your application, clearly outline your typing speed, accuracy, and experience with document management systems. These are crucial for the roles and should be easily identifiable in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for a legal secretarial position.
How to prepare for a job interview at J M Legal Limited
✨Showcase Your Organisational Skills
Given the nature of the roles, it's crucial to demonstrate your ability to manage diaries and coordinate meetings effectively. Prepare examples from your past experience where you successfully handled multiple schedules or organised events, especially across different time zones.
✨Familiarise Yourself with Document Management Tools
Since the job involves heavy document production and formatting, make sure you're comfortable discussing tools like Microsoft Word, Adobe Acrobat DC Pro, and Workshare Professional 9. Be ready to explain how you've used these tools in previous roles to enhance your efficiency.
✨Highlight Your Attention to Detail
With a focus on document accuracy and formatting, it's essential to convey your meticulous nature. Bring up specific instances where your attention to detail made a significant difference in your work, such as catching errors or improving document presentation.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle real-life situations in the role. Think about scenarios related to diary management, document production, or liaising with multiple stakeholders, and prepare structured responses that showcase your problem-solving skills.
