At a Glance
- Tasks: Support FM contracts with admin, financial tracking, and operational assistance.
- Company: Established engineering and construction firm with a commitment to excellence.
- Benefits: 41 days holiday, early finish Fridays, private medical, bonus, and pension.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Join a dynamic team and make a real impact in facilities management.
- Qualifications: Experience in admin roles, strong organisational skills, and knowledge of Microsoft Office.
The predicted salary is between 25000 - 30000 € per year.
Dowds is a long established, multidisciplinary engineering and construction Building Services Engineering company headquartered in Ballymena, Northern Ireland. Founded in 1978, our expertise spans the full lifecycle of complex-built environments from initial design and systems integration through to installation, commissioning, and handover. Across specific sectors: life science, commercial, education and healthcare. Operating at a gold standard for best managed company and investors in people, our vision is to set the standard for excellence, driving progress, responsibility, and lasting impact.
We are seeking an organised and proactive Facilities Management (FM) Administrator to support the effective delivery of our FM contracts across Northern Ireland. This role plays a key part in ensuring strong administrative, financial, and operational support to Project Managers and the wider FM team. The successful candidate will be detail‑driven, commercially aware, and comfortable working in a fast‑paced, contract‑based environment.
What you’ll be responsible for:
- Assist with job logging, work order management, and contract records
- Support Project Managers with forecasting, budget tracking, and cost control information
- Collate and check supplier invoices, timesheets, and back‑up documentation
- Support invoice preparation and validation prior to client submission
- Maintain accurate contract, variation, and change control records
- Produce basic reports, dashboards, and KPI information for review
- Manage documentation related to compliance, certifications, and audits
- Act as an administrative point of contact for clients, suppliers, and internal stakeholders
- Maintain filing systems, trackers, and shared drives to ensure data accuracy and accessibility
What we are looking for:
- Previous experience in an administrative role, ideally within FM, construction, engineering, or a service‑based environment
- Strong organisational skills with excellent attention to detail
- Good working knowledge of Microsoft Office, particularly Excel and Outlook
- Confidence handling financial data such as invoices, costs, and trackers
- Ability to prioritise tasks and work effectively in a deadline‑driven environment
- Strong communication skills, both written and verbal
- Experience working within a Facilities Management or contract‑led business
- Familiarity with work order systems or CAFM platforms
- Basic understanding of commercial or contract administration
- Experience supporting multiple stakeholders across operational teams
Why Join Dowds:
- 41 Days Holiday
- Early Finish Fridays
- Private Medical
- Bonus
- Pension
- Plus, many more
Dowds is an Equal Opportunities Employer.
FM Administrator in Ballymena employer: J.F. & H. DOWDS LTD t/a DOWDS
At Dowds, we pride ourselves on being a leading employer in Ballymena, offering a supportive and dynamic work environment for our FM Administrators. With a commitment to employee growth, we provide extensive benefits including 41 days of holiday, private medical insurance, and early finish Fridays, all while fostering a culture of excellence and collaboration. Join us to be part of a team that values your contributions and invests in your professional development within the thriving engineering and construction sector.
Contact Detail:
J.F. & H. DOWDS LTD t/a DOWDS Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land FM Administrator in Ballymena
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Dowds and understanding their projects. Familiarise yourself with their values and how they operate in the FM sector. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since the FM Administrator role involves liaising with various stakeholders, being clear and confident in your communication is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Dowds team and ready to contribute to their mission.
We think you need these skills to ace FM Administrator in Ballymena
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the FM Administrator role. Highlight your previous experience in administrative roles, especially within FM or construction. We want to see how your skills match what we're looking for!
Showcase Your Skills:Don’t forget to showcase your organisational skills and attention to detail. Mention any experience you have with Microsoft Office, particularly Excel and Outlook, as these are key tools for us at Dowds.
Be Clear and Concise:When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role and our company.
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the FM Administrator position. We can’t wait to hear from you!
How to prepare for a job interview at J.F. & H. DOWDS LTD t/a DOWDS
✨Know Your Stuff
Before the interview, make sure you understand the role of an FM Administrator inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like job logging and budget tracking. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy in a fast-paced environment.
✨Brush Up on Financial Knowledge
As you'll be handling financial data, it's crucial to demonstrate your comfort with invoices and cost control. Review basic financial concepts and be prepared to discuss any relevant experience you have with budget tracking or invoice preparation during the interview.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully, ensuring you convey your ideas effectively to the interviewer.
