At a Glance
- Tasks: Support office operations and assist in business development activities.
- Company: Join a reputable construction company with a focus on growth and teamwork.
- Benefits: Permanent position with opportunities for career advancement and skill development.
- Other info: Encouraging workplace that values diversity and equal opportunities.
- Why this job: Be part of a dynamic team and contribute to exciting projects in the construction industry.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 € per year.
Location: NW10, Middlesex, Greater London
Posted: 28/09/2020
Contract: Permanent
J Coffey Main Contracts are currently recruiting for this pivotal position to support the growth expansion that is currently underway. The successful candidate will be based in our office in Minerva Road, Park Royal, London NW10.
Scope of the Role:
- General Office Administration: management of the post, stationery, telephone calls, meet and greet visitors, maintain office petty cash, maintain contract documents, general administration assistance to site teams, upkeep divisional HR records and management of archiving function.
- Administration of the Business Development Function: issuing introduction letters and emails, contacting potential Clients and consultants to ascertain the potential for J Coffey Main Contracts to be included on future tender lists.
- Management of our Contact Databases and Customer Portals.
- Prepare PQQs and Tender Submission Documents: including use of online portals.
- Organise Networking Events.
- Administration of the Integrated Health, Safety, Environmental and Quality Management System.
The successful candidate will possess the following characteristics:
- Excellent attention to detail.
- Good verbal and written communication skills.
- Ability to work to deadlines.
- Display initiative in resolving problems.
- Be a team player and enthusiastic staff member.
- Maintain good, professional customer relationships.
- Trustworthy and confidential.
Technical Skills:
- Advanced skill level of Excel, Word and PowerPoint.
- Be able to use electronic document transfer systems.
- Competent in compiling professional PowerPoint presentations.
Please note: The successful candidate will report directly to the J Coffey Main Contracts Director. Experience of working for a similar size reputable Main Contracting construction company is desirable.
J Coffey Ltd are an equal opportunities employer and strongly encourage applications from suitably qualified candidates. We do not discriminate on the grounds of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Divisional Administrator employer: J Coffey Ltd
J Coffey Main Contracts is an excellent employer that fosters a supportive and dynamic work environment in the heart of Park Royal, London. With a strong emphasis on employee growth and development, we offer opportunities for professional advancement while maintaining a culture of teamwork and respect. Our commitment to diversity and inclusion ensures that every team member feels valued and empowered to contribute meaningfully to our projects.
StudySmarter Expert Advice🤫
We think this is how you could land Divisional Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those connected to J Coffey Main Contracts. Attend events, join online forums, and don’t be shy about asking for informational interviews.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your advanced Excel, Word, and PowerPoint skills. Share examples of how you've used these tools effectively in past roles.
✨Tip Number 3
Be proactive! If you see a job opening that fits, apply through our website. Tailor your approach by mentioning specific projects or initiatives at J Coffey that excite you.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your enthusiasm and fit for the Divisional Administrator role.
We think you need these skills to ace Divisional Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Divisional Administrator role. Highlight your experience in office administration and any relevant skills that match the job description, like managing databases or preparing documents.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've demonstrated attention to detail and problem-solving in previous jobs.
Show Off Your Tech Skills:Since the role requires advanced skills in Excel, Word, and PowerPoint, make sure to mention any relevant experience you have with these tools. If you've used electronic document transfer systems, don't forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at J Coffey Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Divisional Administrator role. Familiarise yourself with the key responsibilities like managing office administration and supporting business development. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since good verbal and written communication is crucial for this role, prepare examples of how you've effectively communicated in past positions. Whether it’s drafting emails or interacting with clients, be ready to discuss specific instances where your communication made a difference.
✨Demonstrate Attention to Detail
Attention to detail is a must-have trait for a Divisional Administrator. Bring along examples of your work that highlight your meticulousness, such as reports or presentations you've created. During the interview, emphasise how you ensure accuracy in your tasks.
✨Prepare for Technical Questions
Given the technical skills required, brush up on your Excel, Word, and PowerPoint abilities. Be prepared to discuss how you've used these tools in previous roles, and if possible, practice creating a simple presentation or spreadsheet to demonstrate your proficiency.
