Facilities Coordinator

J C M Property Ltd has an exciting opportunity for a hands-on Facilities Coordinator that involves painting, minor repairs, decorating and overseeing renovation projects.

Job Purpose

To ensure the smooth running of the facilities of all sites for the effective operation of the company. The Facilities Coordinator will ensure accurate recording of equipment, furniture, devices and properties at various locations and company sites.

Duties

• Compile a database of all equipment, furniture, physical assets, computers and devices.
• Manage the multiple locations and properties.
• Ensure all company archives are safe and can be moved to another location on request.
• Identify the location of devices and equipment that can be used to set up other offices.
• Manage the movement of items to and from storage to other locations.
• Keep record of building insurance and utility suppliers’ bills (council tax, business rate, electricity, gas, etc.).
• Ensure CCTV is operational in all branches.
• Liaise with IT provider to update or install systems, devices and new staff accounts.
• Ensure air-conditioning units are operational in all branches.
• Ensure all equipment is in good working order through service and maintenance.
• Oversee equipment purchase, storage and stock taking.
• Manage archiving, storage and shredding of documents for multiple sites.
• Coordinate annual maintenance of health and safety items on sites (fire extinguishers, first aid boxes).
• Maintain equipment such as fans, fridges, furniture and all properties.
• Maintain software and utilities (Utilize, BT).
• Ensure new offices are set up adequately.
• Handle fleet care – hiring, purchase and management.
• Sourcing for new sites (buildings and properties).
• Oversee building projects, renovations and refurbishments.
• Oversee and agree contracts with providers for services (security, parking, cleaning, technology, etc.).
• Ensure facilities meet government regulations and environmental, health and security standards.
• Ensure water and heating are well-maintained.
• Provide logistical support with internal office moves.
• Assist with the delivery of PPE.
• Capture and report office energy consumption.
• Ensure new starters have the equipment and stationery they require.
• Manage stationery and consumable requirements, identifying cost savings where possible.

Skills & Characteristics

• First Aider and Fire Marshall preferred.
• Environmentally and health & safety aware.
• IT literate – comfortable with multiple forms of technology and IT (VC/TC, smart phones, tablets, etc.).
• Ability to quickly build rapport with colleagues and clients.
• Attention to detail.
• Excellent customer service skills.
• Strong organisational and administrative skills with an excellent ability to make things happen.
• Driving is essential.
• Experience in construction work, building, painting and decorating.
• Good communication skills.