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- Tasks: Manage office operations and provide executive support to the Managing Director.
- Company: Dynamic company focused on growth and first-class hospitality.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional development.
- Why this job: Be at the heart of our business, ensuring smooth operations and making a real impact.
- Qualifications: Experience in office management and strong organisational skills required.
- Other info: Join a vibrant team in a hands-on role with excellent career progression.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for an organised, proactive, and confident office manager to take responsibility for the smooth running of our office locations and to support the Managing Director with high-quality executive assistance. This is a key role at the heart of our business, ensuring our offices operate efficiently, professionally, and with first-class hospitality as we continue to grow. This is a hands-on, office-based role due to the operational and people-facing nature of the position, with occasional travel to other office locations.
About the Role
As our office manager, you will lead our reception and facilities team and oversee the running of our workspace, services, and suppliers. You’ll ensure our offices remain safe, well-presented, and compliant while supporting colleagues across the business. You will also provide proactive EA support to the Managing Director, managing diaries, meetings, travel, and day-to-day coordination.
Key Responsibilities
- Oversee the smooth day-to-day running of the Liverpool office and maintain operational standards across all JB Leitch office locations, ensuring first-class hospitality for colleagues, clients, and visitors.
- Act as the main contact for landlords, serviced office providers, and key suppliers, including being the out-of-hours emergency contact and escalating issues internally as needed.
- Lead the reception and facilities teams to deliver a consistently high level of service.
- Manage office layouts, meeting spaces, workspace setup, and systems including the desk booking, post, and telephone systems to ensure efficient and effective operation.
- Coordinate and support on-site and off-site meetings and events for colleagues and clients, ensuring appropriate hospitality and logistics.
- Coordinate contractors and maintain relationships with suppliers, ensuring quality and value.
- Oversee health, safety, and compliance activities, working with external providers to ensure adherence to legislation and internal policies.
- Support office-related projects such as refurbishments, moves, and workspace improvements.
- Oversee the new joiner setup process, ensuring the facilities and reception teams provide required equipment and a smooth home/office setup.
- Monitor budgets, contractor performance, and service levels.
- Provide proactive EA support to the Managing Director including diary management, meeting coordination, travel arrangements, and administrative support.
What We’re Looking For
- Experience in office or facilities management, ideally with multi-site exposure.
- Strong organisational, problem-solving, and decision-making skills.
- Experience managing contractors, suppliers, and small teams.
- Excellent communication skills and the ability to build strong relationships across the business.
- Good understanding of health & safety compliance (with specialist tasks outsourced).
- Proficient IT skills and confidence using office systems.
- Professional, approachable, and highly organised with strong attention to detail.
- Calm under pressure, proactive, and committed to maintaining a high-quality working environment.
- Discreet and trustworthy when supporting senior leadership.
Working Arrangements
- Primary location: Liverpool office
- Office attendance is essential due to the operational nature of the role.
Please fill in the form and we’ll get back to you as soon as we can.
Office Manager in Liverpool employer: J B Leitch Ltd
Contact Detail:
J B Leitch Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Liverpool
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially around office management and hospitality. Confidence is key!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that resonate with you. Use our website to find roles that match your vibe. It’s easier to shine when you’re genuinely interested in the company!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Office Manager in Liverpool
Some tips for your application 🫡
Show Off Your Organisational Skills: As an office manager, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to demonstrate how you’ve kept things in order.
Tailor Your Application: Don’t just send a generic CV and cover letter. Take the time to tailor your application to our job description. Mention specific responsibilities and skills we’re looking for, like your experience with facilities management or your knack for building relationships.
Be Proactive in Your Approach: We love a proactive attitude! In your application, share instances where you took the initiative to solve problems or improve processes. This will show us that you’re not just reactive but can anticipate needs and act on them.
Apply Through Our Website: Make sure to apply through our website for the best chance of getting noticed. It’s the easiest way for us to track your application and get back to you quickly. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at J B Leitch Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the office manager position. Familiarise yourself with the key tasks mentioned in the job description, such as managing office layouts and providing EA support to the Managing Director. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an office manager, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised tasks, coordinated events, or maintained compliance with health and safety regulations to illustrate your ability to keep things running smoothly.
✨Build Rapport with Your Interviewers
Since this role involves a lot of people interaction, it's important to showcase your communication skills during the interview. Be friendly, approachable, and engage with your interviewers. Ask them questions about their experiences at the company and share your thoughts on creating a positive office environment to demonstrate your interpersonal skills.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of potential challenges you might face as an office manager, like handling a last-minute meeting change or dealing with a supplier issue. Prepare structured responses that outline your thought process and how you would approach these situations effectively.
