Parts and Inventory Administrator

J-AAR is forging a future as a premier construction leader in Canada, rooted in the founding vision of John and Loralee Aarts in 1982 with a commitment to foster an environment where everyone can achieve their fullest potential. We empower our team members to unlock their full potential on collaborative construction projects, with transformative results for our customers, communities, and individuals engaged in all the projects we are involved in.

We are seeking a Parts and Inventory Administrator who is aspiring to reach their potential in the field of Construction and Maintenance, reporting to the Operations and Administration Supervisor at J-AAR Assets and Logistics. While supporting a construction environment you will be working within an office environment. You will have the ability to work the occasional evenings and weekends. Your support may be required outside of normal work hours.

How you will make an IMPACT:

• Monitor parts order group email and place orders for required parts.
• Create POs in Maestro internally and for suppliers.
• Coordinate parts run with Parts Runner and/or Courier.
• Populate work order with part costs and credits.
• Monitor Inventory levels in 360, parts room and other locations.
• Reconcile Inventory book and input Monthly Inventory.
• Communicate to techs and divisions on parts order status and follow up with suppliers as required.
• Assist with other admin duties as required.
• Coordinate deliveries and returns with vendors and suppliers and the correct user group on arrival.
• Monitor pricing with vendors to ensure we are on track and following up with costs.
• Yearly inventory count and update to be completed in December.
• Other duties as assigned.

How you WOW us:

• A valid driver's license with clean abstract.
• Willingness to learn and advance one's knowledge.
• Ability to read service instructions and keep accurate records.
• Strong proficiency in using E360 Fleet Software for managing and tracking fleet operations.
• Proficient in using Maestro Applications for coordinating business operations.
• Knowledge and experience ordering HD Truck and Heavy Equipment parts.
• Proficient in identifying the correct parts based on specifications, part numbers, and manufacturer requirements.
• Skilled in using parts catalogs, online ordering systems, and supplier databases.
• Demonstrated skills in Microsoft Office.
• Experienced in organizing, scheduling, and managing communication effectively through Outlook.
• Knowledgeable and experienced in maintaining accurate records of parts orders, inventory levels, and order history.
• Experience in administering the operations and coordination of 0–8-ton vehicle fleets.
• Ability to work in a fast-paced environment and coordinate with maintenance teams and mechanics.
• Demonstrated commitment to Health & Safety.
• Capable of working alone with minimal supervision.
• Strong attention to detail.
• Able to effectively communicate both verbally and in writing.

How we TAKE CARE of our PEOPLE:

• Great team and work environment.
• Training provided.
• A team member focused culture with a common objective of finding out what we are capable of and reaching our potential.
• We celebrate our achievements: holiday parties, BBQs, fishing derby, sporting event tickets, golf days, and so much more!

We thank all candidates for their interest; however, only those selected for an interview will be contacted. J-AAR welcomes all applicants and is committed to a diverse workforce. If you require accommodation, please contact the People and Culture Department.