Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support project management with admin, financial coordination, and documentation for construction projects.
- Company: Join J-AAR, a leading construction firm committed to empowering its team.
- Benefits: Competitive salary, supportive environment, and opportunities for personal growth.
- Other info: Fast-paced environment with excellent career advancement opportunities.
- Why this job: Be a vital part of impactful construction projects and enhance your organisational skills.
- Qualifications: Strong organisational skills and ability to manage high volumes of documentation.
The predicted salary is between 30000 - 40000 £ per year.
Civil Project Management Full Time London, ON $50,000 - $75,000 CAD per year.
J-AAR is forging a future as a premier construction leader in Canada, rooted in the founding vision of John and Loralee Aarts in 1982 with a commitment to foster an environment where everyone can achieve their fullest potential, supported by the belief in others more than they believe in themselves. We empower our team members to unlock their full potential on collaborative construction projects, with transformative results for our customers, communities, and individuals engaged in all the projects we are involved in.
We are seeking a highly organized and detail-oriented Project Administrator to support our Project Management team within the Civil Group. This role plays a critical part in ensuring the smooth execution of projects by providing administrative, financial, and coordination support across multiple active jobs. The ideal candidate is proactive, adaptable, and comfortable managing a high volume of documentation, invoicing, and communication in a fast-paced construction environment.
How you will make an IMPACT:
- Project Administration Support
- Provide day-to-day administrative support to Project Managers and Project Coordinators.
- Assist with project setup, documentation, and closeout processes.
- Maintain and organize project files (digital and physical).
- Track and manage project documentation including contracts, submittals, and correspondence.
- Support preparation and distribution of project reports and meeting minutes.
- Prepare and issue purchase orders and subcontract documentation.
- Track and maintain purchase order logs.
- Ensure proper documentation is in place prior to issuance.
- Follow up with vendors and subcontractors for required documentation (insurance, WSIB, etc.).
- Process and track a high volume of incoming invoices.
- Review invoices for accuracy and alignment with purchase orders and contracts.
- Identify and flag discrepancies between invoices, POs, and received work.
- Coordinate with Project Managers to resolve invoice discrepancies.
- Assist with coding and submission of invoices for approval.
- Assist in collection of packing slips and submit for proof of delivery.
Project Administrator in London employer: J-AAR Structural Group
Contact Detail:
J-AAR Structural Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at J-AAR or similar companies. Attend local events or join online forums to connect with potential colleagues and get insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching common questions for Project Administrators. We recommend practising your answers with a friend or in front of a mirror. Show off your organisational skills and how you handle high volumes of documentation!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a great chance to reiterate why you’re the perfect fit for the Project Administrator position.
✨Tip Number 4
Apply through our website for the best chance of landing that job! We love seeing applications directly from candidates who are genuinely interested in joining our team. Make sure to highlight your relevant experience and skills in your application.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your organisational skills and experience in managing documentation, as these are key to thriving in our fast-paced environment.
Showcase Your Attention to Detail: In your application, give examples of how you've successfully managed high volumes of documentation or invoicing in previous roles. We love candidates who can demonstrate their accuracy and thoroughness!
Be Proactive in Your Approach: Let us know about times when you took the initiative to solve problems or improve processes. We value proactive team members who can keep projects running smoothly behind the scenes.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at J-AAR Structural Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like managing documentation and invoicing. This will help you confidently discuss how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to explain how you keep everything in order, especially in fast-paced environments.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as resolving discrepancies in invoices or managing tight deadlines. Think of relevant scenarios from your experience and how you navigated them, demonstrating your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, project management tools they use, or how success is measured in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.