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- Tasks: Support estimating and contracts, manage bids, and streamline project documentation.
- Company: Join J-AAR, a leading construction firm committed to empowering its team.
- Benefits: Competitive pay, company benefits, skill-building opportunities, and fun team events.
- Why this job: Be the vital link in exciting construction projects and make a real impact.
- Qualifications: Strong organisational skills, attention to detail, and experience in admin roles.
- Other info: Dynamic work environment with opportunities for growth and collaboration.
The predicted salary is between 36000 - 60000 £ per year.
J-AAR is forging a future as a premier construction leader in Canada, rooted in the founding vision of John and Loralee Aarts in 1982 with a commitment to foster an environment where everyone can achieve their fullest potential, supported by the belief in others more than they believe in themselves.
We empower our team members to unlock their full potential on collaborative construction projects, with transformative results for our customers, communities, and individuals engaged in all the projects we are involved in.
We are seeking a full-time Administrator, Estimating and Contracts who is aspiring to reach their potential in the field of construction, reporting to the Chief Estimator within our Civil Infrastructure Group. This is an in-office position located at our 3003 Page St., London, ON location. The successful candidate will work closely with various departments, including procurement, project management and estimating, site superintendents, and executive leadership.
J‑AAR is hiring a skilled and proactive Administrator, Estimating and Contracts. In this multifaceted role, you’ll be the glue between business development (tenders & bids), estimating, project delivery, and internal operations. If you’re someone who thrives on variety, precision, and helping processes run smoothly, this is for you.
How you will make an IMPACT
- Continuously monitor digital procurement, tender, and bidding platforms to identify viable business opportunities aligned with J‑AAR’s strategic goals.
- Maintain and update a centralized pipeline / inventory of marketing / bidding opportunities; prepare regular reports for senior leadership (Estimating, VP).
- Prepare bid/tender documentation: building spreadsheet files (Excel), assembling and organizing all required documents, handling pre-qualifications, and subcontractor qualification materials.
- Manage contract and subcontract administration: ensuring required documents (bonds, insurance, signed agreements) are accurate, complete, and returned prior to site work; post‑award follow‑through including for final bonds and agreement execution.
- Maintain and organize internal systems and documentation: SharePoint, contract archives, tender documents, locate files, public folders; ensure version control and that all project status changes are tracked.
- Assist project managers with administrative project support: tracking goods received, verifying cost summaries, coordinating utility locates / emergency locates, maintaining project files and ensuring that all documentation is compliant and accessible.
- Support accounts payable & receivable related tasks: vendor invoice processing, month‑end closing assistance, cost coding, use of applications to monitor job purchase orders and committed costs.
- Liaise and coordinate with internal stakeholders — estimating, sales, project management, operations — to ensure transparency: sharing updates on bid results, project cost performance, status of contracts, and any addenda or changes.
- Participate in continuous improvement initiatives: identify opportunities to streamline workflows, reduce duplication or missed steps, improve document management, enhance response times and overall efficiency.
How you WOW us
- Strong organizational skills and ability to manage numerous tasks and priorities concurrently.
- Excellent verbal and written communication: professional, clear, and responsive.
- High attention to detail and reliable follow‑through.
- Proficient with Microsoft Office (especially Excel); willing and able to use / learn systems like SharePoint, Microsoft Teams, and ERP tools.
- Experience (or interest) in tender / bidding processes and contract / subcontract administration.
- Ability to work independently and collaboratively as part of a team.
- 2‑5 years of relevant experience in administrative / operations roles, preferably in the construction industry.
- Good analytical skills: comfortable processing documents, managing task prioritization, and understanding costing / financial aspects.
- Ability to build and maintain strong working relationships with internal departments, external partners, and relevant agencies / stakeholders.
- Commitment to Health & Safety standards and protocols.
How we TAKE CARE of our PEOPLE
- Highly competitive hourly wage
- Company paid benefits
- A team member focused culture with a common objective of finding out what we are capable of and reaching our potential
- Skill building, training opportunities, career support
- We Celebrate our Achievements: holiday parties, BBQs, fishing derby, sporting event tickets, golf days, and so much more!
We thank all candidates for their interest, however only those selected for an interview will be contacted.
J-AAR welcomes all applicants and is committed to a diverse workforce. If you require accommodation, please contact the People and Culture Department.
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Administrator, Estimating and Contracts employer: J-AAR Structural Group
Contact Detail:
J-AAR Structural Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator, Estimating and Contracts
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at J-AAR. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience with estimating and contracts. Bring it along to interviews to demonstrate how you can make an impact at J-AAR.
✨Tip Number 3
Stay proactive! Keep an eye on J-AAR’s projects and recent news. Mentioning these in your conversations shows you’re genuinely interested and ready to contribute to their success.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the J-AAR team and ready to dive into the exciting world of construction.
We think you need these skills to ace Administrator, Estimating and Contracts
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your strong organisational skills. We want to see how you manage multiple tasks and priorities, especially in a fast-paced environment like construction.
Be Clear and Professional: When writing your application, make sure your communication is clear and professional. We appreciate candidates who can express themselves well, both in writing and verbally.
Demonstrate Attention to Detail: Pay close attention to the details in your application. We’re looking for someone who can handle documents accurately and ensure everything is in order, so make sure your application reflects that.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at J-AAR Structural Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator, Estimating and Contracts position. Familiarise yourself with the key tasks mentioned in the job description, such as managing bid documentation and liaising with various departments. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Given the emphasis on strong organisational skills in the job description, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured accuracy in your work, especially in relation to contract administration and document management.
✨Communicate Clearly and Professionally
Since excellent verbal and written communication is crucial for this role, practice articulating your thoughts clearly. During the interview, be concise and professional in your responses. You might even want to prepare a few questions to ask the interviewer about their communication practices within the team, showing your interest in collaboration.
✨Demonstrate Your Commitment to Continuous Improvement
The job description highlights the importance of identifying opportunities for streamlining workflows. Think of specific instances where you've contributed to process improvements in previous roles. Share these examples during the interview to illustrate your proactive approach and alignment with J-AAR's commitment to efficiency.
