Bid Administrator

Bid Administrator

Location: Bristol

Salary: To £26,500

IWS Water Hygiene is seeking a proactive and detail-oriented Bid Administrator to support our tendering process across the UK. This role is pivotal in ensuring the smooth administration, coordination, and submission of high-quality bids that align with our business goals. If you\’re organised, tech-savvy, and eager to grow into Bid Management, this could be the perfect opportunity.

The Role

As a Bid Administrator, you will be responsible for managing the end-to-end administration of tender portals and supporting the bid team with timely and accurate documentation. Your key responsibilities will include:

Responsibilities

• Search and identify tenders that align with IWS Water Hygiene’s business profile
• Complete pre-qualification checks and liaise with business leaders for go/no-go decisions
• Set up tender files and manage return documentation
• Log and track tender queries, ensuring timely responses are shared with the bid team
• Complete standard questionnaires using approved company data
• Upload required attachments, including quality and pricing documents
• Maintain and update the tender planner with new opportunities, deadlines, and action plans
• Monitor tender inboxes and communicate updates to the bid team
• Assist the Bid Manager with data collation, library searches, and information gathering
• Ensure CRM is updated with relevant sales lead information
• Create and maintain tender folders with proper version control
• Notify bid teams of new documents and updates
• Track and report on tender performance metrics

What You’ll Need

• Experience in creative writing
• Proficiency in Microsoft Office, especially Excel
• Strong verbal and written communication skills with the ability to produce persuasive content
• Excellent organisational skills and attention to detail
• Ability to manage multiple tasks and deadlines simultaneously
• A desire to grow into a Bid Management role
• Experience in a technical service industry (preferred but not essential)

Job Types

Full-time, Permanent

Pay

£26,500 per year

Benefits

• Company pension
• Cycle to work scheme
• Employee discount
• Health & wellbeing programme
• Life insurance
• Referral programme
• Free 24/7 GP access