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- Tasks: Support the Building Manager in delivering effective facilities management and compliance.
- Company: Dynamic property management firm based in London.
- Benefits: Competitive salary, benefits package, and opportunities for professional growth.
- Why this job: Join a vibrant team and make a real impact on building operations.
- Qualifications: Experience in facilities management and strong communication skills required.
- Other info: Diverse workplace that values equality and offers career development.
The predicted salary is between 30000 - 38000 £ per year.
Location: London
Salary: 35k – 38k + benefits
Employment: Permanent, 5 days a week
The role involves supporting the Building Manager in ensuring the facilities management service for a single building is delivered effectively and compliantly. This includes overseeing both hard and soft services, utilising in-house staff, external suppliers, and consultants.
Responsibilities
- Financial & Administrative Support
- Support the Building Manager in preparing, monitoring, and reconciling the service charge budget.
- Review and approve expenditures, ensuring they align with the service charge budget.
- Ensure full compliance with all internal policies and procedures, including those for Procurement, Finance, Compliance, and HR.
- Manage essential administrative tasks, such as system data entry, accurate filing, and inventory control.
- Assist in the creation of management reports for stakeholders and participate in management meetings as required.
- Building Operations & Compliance
- Manage all suppliers for efficient, safe, and compliant delivery of M&E, critical life safety, vertical transportation, and public health systems, including compliant procurement.
- Inspect and audit supplier works, formally reporting performance against SLAs.
- Conduct regular building inspections, prepare reports, and manage all required maintenance/remedial works.
- Support the Building Manager in maintaining full statutory health, safety, and environmental compliance, including local environmental initiatives and working towards industry standards (e.g., ISO14001).
- Ensure robust security and emergency procedures are followed, leading emergency response coordination.
- Staff & Stakeholder Management
- Deliver exceptional customer service to all internal and external clients and customers.
- Ensure consistent and effective communication with clients and tenants.
- Maintain strong, regular communication with internal colleagues across Property Management, support functions, and the broader Real Estate business.
- Oversee site-based personnel, guaranteeing compliance with all relevant people-related policies and procedures.
About You
- Accredited by IOSH: Completion of the Managing Safely course.
- Commercial Property Expertise: Solid understanding of commercial leases and the landlord/tenant relationship.
- Financial Acumen: Knowledge of service charge budgets and accounting principles.
- Health, Safety, and Environment: Good understanding of relevant health, safety, and environmental legislation.
- Technical Basics: Fundamental knowledge of mechanical and electrical (M&E) services.
- Communication: Excellent written and spoken English language skills.
- IT Proficiency: Intermediate-level skills in MS Office, plus satisfactory working knowledge of relevant property software.
- Experience: Proven, previous experience in a comparable role.
Randstad CPE values diversity and promotes equality. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK.
Assistant Building Manager in London employer: IWFM Regional/Special Interest Group
Contact Detail:
IWFM Regional/Special Interest Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Building Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key in facilities management roles.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Assistant Building Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Building Manager role. Highlight your experience in facilities management, financial acumen, and any relevant certifications like IOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description, especially around compliance and customer service. Let us know why you’re excited about this opportunity!
Showcase Your Communication Skills: Since communication is key in this role, make sure your application reflects your excellent written English skills. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at IWFM Regional/Special Interest Group
✨Know Your Stuff
Make sure you brush up on your knowledge of commercial leases and the landlord/tenant relationship. Being able to discuss these topics confidently will show that you're well-prepared and understand the role inside out.
✨Budget Savvy
Since financial acumen is key for this position, be ready to talk about your experience with service charge budgets. Prepare examples of how you've monitored or reconciled budgets in the past, as this will demonstrate your capability in managing financial responsibilities.
✨Safety First
Familiarise yourself with health, safety, and environmental legislation relevant to the role. You might be asked about your understanding of compliance standards, so having specific examples of how you've ensured safety in previous roles will give you an edge.
✨Communication is Key
This role requires excellent communication skills, so think of instances where you've delivered exceptional customer service or maintained strong relationships with stakeholders. Be prepared to share these experiences to highlight your interpersonal skills.
