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- Tasks: Support the Estates and Operations team with vital administrative tasks and facility management.
- Company: Join the vibrant community at Westminster School, a historic and high-profile institution.
- Benefits: Enjoy free meals, a generous pension scheme, and access to leisure facilities.
- Other info: Dynamic role with opportunities for professional development and a friendly workplace culture.
- Why this job: Be part of an exciting growth phase, contributing to major refurbishments and operational excellence.
- Qualifications: Strong admin experience, familiarity with digital tools, and excellent communication skills required.
The predicted salary is between 32000 - 34000 £ per year.
This is an excellent opportunity for an experienced administrator to play a key role in supporting the Estates and Operations team at Westminster School. Working as the Department Administrator, the successful candidate will play a vital role in ensuring the smooth running of our facilities across both Westminster School and Westminster Under School. They will support a busy, fast‑paced department by delivering high‑quality administrative and operational support, helping to maintain an efficient and cost‑effective estates management service.
This is a dynamic and varied role, with responsibilities including:
- Maintaining accurate records of estates documentation
- Supporting the coordination of planned and reactive maintenance across multiple school sites
- Preparing correspondence, reports and summaries, and managing contractor documentation
- Acting as a key point of contact for estates‑related queries
- Maintaining central compliance trackers (fire safety, asbestos, water hygiene, electrical testing and other statutory areas)
- Supporting procurement activities, property lettings, tender processes and supplier performance tracking
You will be joining the department at an exciting time of growth and development. Over the next 12 months, the Estates and Operations team will deliver a major refurbishment of Westminster Under School, supporting an increase of 250 pupils. This role will be central to ensuring the successful expansion of facilities and the continued delivery of operational excellence across our historic, high‑profile estate.
This is a full‑time, permanent role with a salary of £32,000 - £34,000 per annum, dependent on experience.
About you
The successful candidate will bring strong administrative experience, including the use of database systems and digital tools such as OneDrive, Teams and EVERY. They will have an understanding of statutory compliance requirements within estates or facilities management, alongside excellent communication, organisational and interpersonal skills. A high level of attention to detail is essential, as is the ability to manage multiple priorities and maintain accuracy while working under pressure.
Working at Westminster
Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The School is friendly and welcoming, and all newcomers quickly become part of the rhythm of life here.
Benefits of working at Westminster include:
- Free school meals when on site
- Generous School pension scheme
- Free access to the School’s leisure facilities, including a fitness gym (restricted hours)
- Cycle to Work Scheme and season ticket loans following completion of our standard probation period
- Private medical insurance (opt in)
- Discretionary Christmas shutdown period
- Professional development opportunities
- School fee remission (subject to meeting admission requirements)
Estates and Operations Department Administrator employer: IWFM Regional/Special Interest Group
Contact Detail:
IWFM Regional/Special Interest Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates and Operations Department Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Westminster School on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the Estates and Operations team and think about how your skills can help them with their upcoming projects. Show them you’re not just another candidate, but someone who’s genuinely interested in their work.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions related to administration and compliance, and make sure you can highlight your attention to detail and organisational skills.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that keeps you fresh in their minds and shows your enthusiasm for the role.
We think you need these skills to ace Estates and Operations Department Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant tools you've used, like OneDrive or Teams, to show us you're a perfect fit for the role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the Estates and Operations Department Administrator role and how your background aligns with our needs. Keep it engaging and personal!
Showcase Your Attention to Detail: Since this role requires a high level of accuracy, make sure your application is free from typos and errors. We want to see that you can manage multiple priorities while maintaining precision—so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at IWFM Regional/Special Interest Group
✨Know Your Stuff
Make sure you understand the key responsibilities of the Estates and Operations Department Administrator role. Familiarise yourself with the specific tasks mentioned in the job description, like maintaining records and supporting maintenance coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your administrative experience and proficiency with digital tools like OneDrive and Teams during the interview. Prepare examples of how you've successfully managed multiple priorities or maintained accuracy under pressure. This will give the interviewer confidence in your ability to handle the fast-paced environment at Westminster School.
✨Ask Smart Questions
Prepare thoughtful questions about the department's current projects, especially the major refurbishment at Westminster Under School. This shows your enthusiasm for the role and helps you understand how you can contribute to the team's success. Plus, it gives you a chance to engage with the interviewer on a deeper level.
✨Be Personable
Since Westminster School prides itself on being a friendly and welcoming place, make sure to showcase your interpersonal skills. Be approachable and enthusiastic during the interview, as this will help you connect with the interviewers and demonstrate that you'll fit well within the school’s vibrant culture.