Assistant Facilities Manager - SC

This role sits within the UK Estate Operations team and is to provide space management aligned to The Government Workplace Design Guide assuring density of occupation and compliance with safety standards.

Create and execute innovative office designs that meet client requirements and adhere to the legacy standards and/or GPA Workplace design guidance. Manage projects with an accommodation or space planning focus from concept to completion, ensuring functionality, aesthetics, and cost–effectiveness. Delivering in line with Government Soft Landings ethos.

Collaborate with clients, contractors, and other stakeholders to understand their needs and vision, and deliver these within policy, managing expectations accordingly. Where required, be able to produce detailed drawings, 3D renders, and specifications, using design software like AutoCAD and SketchUp. Conduct site visits and inspections to ensure project alignment and compliance with safety and design standards.

Assume lead responsibility for the organisations accessibility and inclusive design requirements, using audits to identify and rectify accessibility issues, and delivering projects, with appropriate engagement from stakeholders. With budget responsibility for circa GBP500K of annual expenditure. Advocating for an inclusive user experience and promoting accessibility best practices, ensuring engagement with the organisation/Co–tenant and colleagues accordingly.

Manage the furniture and office moves budget, flagging any significant variances early to line management and local Commercial manager. Develop the WIFI Occupation data to report on departmental utilisation for effective space management. Manage the Antiques register and Government Art Collection obligations, overseeing the supporting role of FM provider as necessary. Embed processes to receive, consider, control, approve and deliver space requests across the entire UK Platform.

• Design and Creative Problem–Solving ability to produce innovative, functional, and aesthetic workplace designs aligned with client needs and organisational standards.
• Project Management experience demonstrating a proven ability to manage projects from concept to completion, balancing time, cost, and quality.
• Stakeholder Engagement and Communication ability to collaborate effectively with clients, contractors, and senior leaders, translating complex needs into workable solutions.
• Able to demonstrate experience of working in a similar Facilities Management environment.

• Technical Design Proficiency strong skills in design software (e.g. AutoCAD, SketchUp, Revit, Adobe Creative Suite) to produce drawings, renders, and specifications.
• IOSH or similar H&S training (Training can be provided in some circumstances).
• Experience of working with and applying Government Work Place Design principles.
• Change Management and Process Improvement experience embedding and streamlining processes for space requests and design approvals.

To apply for this role please submit your latest CV or contact Aspect Resources.

Disability Confident: As a member of the disability confident scheme, CLIENT guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy.

Armed Forces Covenant: CLIENT is proud to support the Armed Forces Covenant and as such, we guarantee to interview all veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy.