At a Glance
- Tasks: Manage procurement administration and support best practices in a vibrant hospitality environment.
- Company: Join The Ivy Collection, known for timeless elegance and exceptional guest experiences.
- Benefits: Enjoy competitive salary, employee dining discounts, birthday off, and wellness support.
- Other info: Celebrate diversity and enjoy excellent career growth opportunities.
- Why this job: Be part of a dynamic team that values innovation and efficiency in the hospitality industry.
- Qualifications: Strong communication skills, experience in fast-paced environments, and a data-driven approach.
The predicted salary is between 24300 - 29700 £ per year.
Welcome to The Ivy Collection; we embody timeless elegance and vibrant hospitality in every guest experience. Our iconic restaurants, situated across the UK and beyond, are celebrated for exceptional food, outstanding service, and the creation of unforgettable moments. We are looking for a Procurement Administrator at The Ivy Collection!
Purpose of the Role
The Procurement Administrator role exists to manage the administration function of the procurement team by:
- Supporting the development of best practice procurement in conjunction with the Heads of Procurement and wider team
- Managing the systems used by the Procurement team
- Monitoring pricing/price files and maintaining systems
- Contributing to the financial wellness of the wider business through implementation of good practice and policy which seeks to improve efficiency and reduce cost without sacrificing quality standards.
Key Responsibilities
- Comtrex inventory systems administration.
- Supplier Management – maintaining strong supplier relationships to work most efficiently with suppliers.
- Maintaining supplier catalogues and supplier information.
- Product additions - correct loading of products in line with company standards.
- Ensure the Procurement Department's internal SLA is maintained.
- Product Files – Working with current product catalogues to block the creation of product duplicates and remove redundant products.
- Stocktaking – Ensure the correct management of stock takes, including maintaining countable stock lists and ensuring restaurants complete their stock counts within agreed-upon timeframes.
- Transfers – Assisting effective transfer processes.
- Stock periods – Ensure stock periods are set correctly according to the agreed schedule.
- User list & access levels – Ensure user access is maintained according to agreed-upon user access levels, including leavers and joiners.
- Price lists & price list upload process – Effective liaison with Head of Food & Beverage procurement and the loading of the agreed price lists in line with agreed timeframes.
- EDI Queries – Proactively process suspended EDI messages.
- Credit card purchases.
- Support in the reconciliation of procurement income and ensure accuracy of actual and forecasted income.
- Adopt best practices to reduce overheads and achieve efficiencies.
- Aide in strategic stock management via aiding the Head of Procurement and Director of Procurement in reporting & CUBE analysis.
- Work to improve and maintain relationships between restaurants and the Procurement Department.
- Delivery of ad hoc projects as requested by the Group Procurement Director.
- Liaise closely with the Head of Food, Beverage and Indirect procurement, aiding with the strategic development of the department.
- Capitalize on savings opportunities and work to reduce costs by working with the Head of Procurement.
Skills & Attributes that are Essential for the role:
- Skillful in handling all stakeholder groups and creating networks
- Excellent knowledge of hospitality / retail systems
- Experience of fast paced / rapid growth multi-site working environments
- Robust, data driven analytical approach
- Food category experience
- A self-starter – able to demonstrate past experience of identifying and delivering business change and cost savings
- Gravitas and presence to influence key business stakeholders
- Excellent communication skills – written and verbal
- Tenacity and clarity of purpose required for handling change management situations
- Experience of business data management and reporting, systems integration and project management
Benefits & rewards:
- Competitive Salary: Benchmarked to industry
- Enjoy the Ivy Magic as a Guest: Enjoy an employee dining discount across The Ivy Collection, so you can experience the restaurants you help bring to life.
- Your Birthday Celebrated: Enjoy a guaranteed day off on your birthday, giving you the time to relax, celebrate, and enjoy the occasion your way.
- Career Milestones Recognition: We commemorate each work anniversary with a dining voucher, our way of recognising the contribution you make to the team over time
- Long Service Holiday Reward: With our long service holiday reward, you receive additional holiday allowance with length of service, rewarding loyalty and dedication as your career with us grows.
- Get Paid, Your Way: Through the app, you can make use of practical tools and guidance to help you earn, learn, save, spend and borrow with greater confidence.
- Always-On Wellbeing & Safety Support: Support should always be there when it matters most. That is why we offer 24/7 confidential wellbeing and safety support, whenever you need guidance, reassurance or practical help.
- Retail & Lifestyle Discounts: Access discounts on hundreds of retailers, plus health, entertainment, travel and more
The Ivy Collection is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
About us: Our shared CARING values help create an environment where we are happy, engaged, and we care for ourselves, our colleagues, our guests, and we celebrate our individualities and differences.
London - Procurement Administrator employer: Ivy Restaurants Ltd
The Ivy Collection is an exceptional employer, offering a vibrant work culture that prioritises employee well-being and growth. As an Events Manager in one of the UK's most-loved restaurant brands, you will enjoy generous benefits such as a 50% staff discount, extra holiday allowance, and opportunities for career development, all while being part of a supportive team that values individuality and celebrates success.
StudySmarter Expert Advice🤫
We think this is how you could land London - Procurement Administrator
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Ivy Restaurants Ltd.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace London - Procurement Administrator
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Ivy Restaurants Ltd:Your cover letter should read like you’re chatting directly to Ivy Restaurants Ltd. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Ivy Restaurants Ltd.
How to prepare for a job interview at Ivy Restaurants Ltd
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Ivy Restaurants Ltd!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Ivy Restaurants Ltd. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Ivy Restaurants Ltd's culture.
