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For Companies At a Glance
- Tasks: Support the CEO and leadership team while managing office operations in a dynamic environment.
- Company: Join Ivy Farm Technologies, a cutting-edge biotech company with a vibrant culture.
- Benefits: Enjoy 25 days annual leave, a pension contribution, and a 5% annual bonus.
- Why this job: Be a key player in scaling innovative companies and work closely with senior leaders.
- Qualifications: 3-7 years experience as an Executive Assistant or similar role in fast-paced settings.
- Other info: Fabulous office environment with opportunities for growth and development.
The predicted salary is between 40000 - 50000 ÂŁ per year.
We are seeking a highly organised, proactive, and discreet Executive Assistant to support the CEO, Senior Leadership Team (SLT), and oversee office operations across two fast-paced, high-growth environments: Ivy Farm Technologies and a stealth-mode biotech venture. This is a unique, high-impact role at the intersection of executive support, operations, and culture-building. You will act as a trusted partner to leadership, ensuring smooth day-to-day execution while helping scale internal processes as both organisations grow. This is a full-time, on-site role based at ARC Oxford Business Park, requiring a strong in-person presence to support leadership and maintain a high-functioning office environment.
Key Responsibilities
- Executive Support (CEO & SLT)
- Manage complex calendars, scheduling, and prioritisation across multiple stakeholders and time zones
- Coordinate in-person and virtual meetings, including board meetings, investor calls, and strategic sessions
- Prepare briefing materials, agendas, and follow-ups to ensure effective decision-making
- Handle confidential communications and sensitive information with discretion
- Act as a gatekeeper and facilitator for the CEO’s time and priorities
- Operational & Strategic Support
- Track key action items and ensure follow-through across the SLT
- Support execution of strategic initiatives and cross-functional projects
- Assist with investor relations logistics (meetings, materials, coordination)
- Help implement and improve internal processes, tools, and workflows
- Provide ad hoc research, analysis, and project support as needed
- Office Management
- Oversee day-to-day office operations at ARC Oxford Business Park, ensuring a smooth, professional, and welcoming environment
- Manage office vendors, supplies, and facilities
- Coordinate team events, offsites, and company-wide meetings
- Support onboarding logistics for new hires
- Help foster a positive, high-performance company culture
- People & Culture Support
- Partner with leadership to organise team engagement initiatives
- Support internal communications and company updates
- Contribute to building scalable systems as the company grows
Candidate Profile
- Must-Have
- 3–7+ years experience as an Executive Assistant, Operations Associate, or similar role in a fast-paced environment (startup experience preferred)
- Exceptional organisational skills and attention to detail
- Strong ability to prioritise, multitask, and stay calm under pressure
- High level of discretion and professionalism
- Excellent written and verbal communication skills
- Proactive mindset with a “see it, solve it” attitude
- Nice-to-Have
- Experience supporting C-level executives or leadership teams
- Exposure to biotech, deep tech, or venture-backed startups
- Experience managing office operations or workplace environments
- Familiarity with tools such as Google Workspace, Notion, and project management platforms
What Success Looks Like
- The CEO and SLT are highly leveraged, focused, and operating efficiently
- Meetings are purposeful, well-prepared, and result-driven
- Office operations run seamlessly with minimal oversight
- Internal processes become more structured and scalable over time
- You become a trusted partner and central node of communication within the company
Why Join Us
- Opportunity to work closely with senior leadership in two cutting-edge biotech environments
- High visibility and impact role with room to grow into broader operations or leadership responsibilities
- Be part of building and scaling innovative companies from the ground
Total Package
- 25 days annual leave + bank holidays
- Company pension contribution 5%
- Annual bonus (applicable from day one of employment)
- Equity (where applicable)
- Company events throughout the year
- Fabulous super cool office environment
- Free on-site parking
Executive Assistant to Chief Executive Officer in Oxford employer: Ivy Farm Technologies
Contact Detail:
Ivy Farm Technologies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the companies you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, and think about how you can contribute to their goals. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your organisational skills and proactive mindset, and don’t forget to share examples of how you've tackled challenges in the past.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in joining our team at Ivy Farm Technologies and making an impact.
We think you need these skills to ace Executive Assistant to Chief Executive Officer in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior leadership, as these are key aspects of the job. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive mindset and attention to detail. Tell us why you’re excited about working with our CEO and SLT, and how you can contribute to our fast-paced environment.
Showcase Relevant Experience: Don’t forget to highlight any experience you have in office management or supporting C-level executives. If you've worked in startups or biotech before, make sure to mention that too! We love seeing candidates who understand our unique environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own channels!
How to prepare for a job interview at Ivy Farm Technologies
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO and SLT. Familiarise yourself with the key tasks mentioned in the job description, like managing complex calendars and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your exceptional organisational skills and attention to detail. Think about specific situations where you successfully managed multiple priorities or streamlined processes. This will give the interviewer confidence in your ability to handle the fast-paced environment they’re looking for.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be handling sensitive information. Be ready to discuss how you've maintained confidentiality in previous roles. Share anecdotes that illustrate your professionalism and discretion, as these qualities are crucial for building trust with the CEO and SLT.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the company culture, team dynamics, and the strategic initiatives the CEO and SLT are currently focusing on. This shows your proactive mindset and genuine interest in contributing to the company's growth.