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For Companies At a Glance
- Tasks: Manage supplier invoices, resolve queries, and propose payment runs in a supportive team.
- Company: Join one of the UK's largest adult social care providers, recognised as a top workplace.
- Benefits: Enjoy 25 days annual leave, birthday off, and a £300 referral bonus plus training opportunities.
- Why this job: Make a real impact in a dynamic environment while growing your skills and career.
- Qualifications: Experience in accounts payable is essential; familiarity with Sage or Oracle is a plus.
- Other info: Be part of a passionate team dedicated to improving lives and supporting each other.
The predicted salary is between 23850 - 33400 £ per year.
Overview
Job Title: Accounts Payable Assistant
Location: Swansea, Wales
Salary: £23,850 Per Annum
We’re one of the largest adult social care providers in the UK today – and we plan to keep growing and benefiting more lives. Our support is dynamic, person-centred and fulfilling, so people can enjoy a flourishing life. We deliver care and support with energy, passion and positivity.
We’re very proud to be recognised as one of the best organisations to work in by ‘The Sunday Times Best Places to Work 2024\’.
Our Values
Our values reflect us all and they’re at the heart of everything we do. They set out our culture, the way we behave and the way we do things.
Our colleagues are passionate, kind and resilient and they go the extra mile for the people we support and each other. We have this expectation of all of our colleagues. As a leader, you’ll embody our values in action and inspire and motivate your teams them to do the same.
Role Overview
The Accounts Payable Assistant is responsible for all aspects of the accounts payable process for 2-3 companies that form part of our group. Working as part of a small team supporting our business in England, this role reports to the Accounts Payable Team Leader. Key responsibilities include invoice processing, query resolution, and approval across a broad base of supplier invoices, as well as proposing payment runs for approval.
Your Responsibilities
- Process all supplier invoices and add them to the accounts payable ledger.
- Ensure invoices are approved appropriately in line with the delegated authority matrix before being presented for payment.
- Resolve invoice queries with suppliers, liaising with relevant internal business teams.
- Check the validity of invoices for rent increases and void rooms in properties operated as care services.
- Perform due diligence and gain approval for any new suppliers to be added to the ledger.
- Propose payment runs for approval by the Financial Controller and prepare BACs files for upload and approval via the bank.
- Reconcile supplier statements for key supplier accounts.
- Transfer funds to the Soldo platform and allocate funds to service wallets on a weekly basis.
- Conduct Soldo reporting and weekly checks, including the upload of receipts and ensuring the appropriateness of transactions.
The Main Skills and Experience for This Role
Essential
- Experience of working in an accounts payable role for a medium-sized business.
- Excellent communication skills, liaising with suppliers and internally with senior leaders for invoice approvals.
- Focus on continuous process improvement.
Desirable
- Experience of using Sage 50/200 and Oracle NetSuite.
- Experience in the care sector.
Our Support
We go beyond expectations for our colleagues as well as the people we support. Our reward package includes much more than pay, 25 days of annual leave + bank holidays and pension. Your birthday off with pay after a year of service and there is a £300 refer a friend scheme too!
In addition, we also offer the following:
- Industry-leading recognition
- Social, financial and emotional wellbeing
- Training and development to reach your potential
If you’re ready for a job that can truly make a difference and you’re up for a challenge, then this is the role for you!
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Accounts Payable Assistant employer: ivolve care & support
Contact Detail:
ivolve care & support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with the accounts payable process and common software used in the industry, such as Sage 50/200 or Oracle NetSuite. This knowledge will help you stand out during interviews and demonstrate your readiness for the role.
✨Tip Number 2
Highlight any experience you have in resolving invoice queries and liaising with suppliers. Be prepared to share specific examples of how you've successfully managed these situations in the past, as this is a key responsibility of the role.
✨Tip Number 3
Showcase your communication skills by preparing thoughtful questions about the company's values and culture. This not only demonstrates your interest in the organisation but also aligns with their focus on passionate and kind colleagues.
✨Tip Number 4
Research the company’s recent achievements and initiatives, especially those related to social care. Being knowledgeable about their work will allow you to connect your skills and experiences to their mission during discussions.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable, especially if you've worked in a medium-sized business. Emphasise your communication skills and any experience with invoice processing.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the role and the care sector. Mention how your values align with those of the company and provide specific examples of how you've gone the extra mile in previous roles.
Highlight Relevant Skills: In your application, clearly outline your experience with software like Sage 50/200 or Oracle NetSuite if applicable. Also, mention your focus on continuous process improvement, as this is a key aspect of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application demonstrates attention to detail, which is crucial for an accounts payable position.
How to prepare for a job interview at ivolve care & support
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with invoices and financial data. Brush up on your knowledge of basic accounting principles and be prepared to discuss your experience with invoice processing and reconciliation.
✨Showcase Your Communication Skills
This role requires excellent communication, especially when liaising with suppliers and internal teams. Be ready to provide examples of how you've effectively resolved queries or improved processes through clear communication.
✨Demonstrate Process Improvement Mindset
The company values continuous process improvement. Think of specific instances where you've identified inefficiencies in your previous roles and how you proposed solutions. This will show that you align with their values.
✨Familiarise Yourself with Relevant Software
If you have experience with Sage 50/200 or Oracle NetSuite, make sure to mention it. If not, do a bit of research on these systems so you can speak confidently about how you would adapt to using them in the role.
