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- Tasks: Create shipping documents and manage freight invoice approvals in a dynamic environment.
- Company: Join Instron, a global leader in materials testing systems.
- Benefits: Gain valuable experience with a competitive salary and supportive team culture.
- Other info: Fixed-term contract with opportunities for growth in a collaborative setting.
- Why this job: Make an impact in logistics while developing your skills in a fast-paced role.
- Qualifications: Organised, detail-oriented, and eager to learn new skills.
The predicted salary is between 30000 - 40000 £ per year.
Instron is a global organization that designs, manufactures, sells, and services materials testing systems. Our systems are trusted by 95% of the world’s largest manufacturing companies to gather critical data, informing the design of components and materials. You will find that our established strength, commitment to our core values and team focus provides an engaging work environment. This role is a fixed-term contract (maternity cover) for up to 8 months and based in our High Wycombe office.
Job Purpose
- Responsibility for the creation of shipping documentation
- Freight invoice approvals through freight audit reporting
- Manual freight invoice approvals
- Update export register with shipping credentials
- Maintain filing system for compliance documentation
Key Tasks & Responsibilities
- Managing shipping inbox for pending outbound shipments
- Ensuring shipping documents are saved as per HMRC requirements
- Creating shipment invoices, packing lists & other required shipping documentation
- Act as contact for customer and internal queries relating to shipping or status enquiries
- Maintaining and updating various existing spreadsheets
- Freight invoice reconciliation & approvals
- Freight invoice query resolution
- Manual Freight invoice approvals
- Creation and distribution of Shipping Reports
- Ad hoc shipping tasks supporting Shipping Team Lead
Key Experience and Competencies
- Organised administrator with a good demonstration of prioritisation
- Proven track record of attention to detail
- Keenness to learn and carry out new tasks and develop new skills, within a multi-functional role
- Sound analytical and interpersonal skills, with the ability to communicate effectively with all levels of the organisation
- Strong communication skills, internally and externally
- A high standard of computer literacy including Intermediate Excel skills
- Basic understanding of freight/logistics process is beneficial
Shipping Administrator (Fixed Term) in High Wycombe employer: ITW
Contact Detail:
ITW Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator (Fixed Term) in High Wycombe
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics field, especially those who work at companies you're interested in. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching common questions related to shipping administration. We recommend practising your answers with a friend or in front of the mirror to boost your confidence.
✨Tip Number 3
Show off your skills! Bring along examples of your previous work, like spreadsheets or reports, to demonstrate your attention to detail and organisational prowess during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Shipping Administrator (Fixed Term) in High Wycombe
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Administrator role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with the tasks mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your keenness to learn and any relevant experience you have with shipping documentation or freight processes. We love seeing genuine enthusiasm!
Show Off Your Skills: Don’t forget to showcase your computer literacy, especially your Excel skills. If you’ve worked with spreadsheets or have experience in freight invoice approvals, make sure to mention that. We’re looking for someone who can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at ITW
✨Know Your Shipping Basics
Before the interview, brush up on your knowledge of shipping documentation and freight processes. Understanding terms like 'packing lists' and 'freight invoice approvals' will show that you're serious about the role and can hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you demonstrated strong organisational skills. Discuss how you prioritised tasks or managed multiple responsibilities, as this is crucial for a Shipping Administrator role.
✨Be Ready to Talk Excel
Since the job requires intermediate Excel skills, be prepared to discuss your experience with spreadsheets. You might even want to mention specific functions or tools you've used, as this will highlight your computer literacy and attention to detail.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with customers and internal teams, showcasing your strong communication skills during the interview will be key to making a good impression.