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- Tasks: Provide top-notch admin support to directors and manage their busy schedules.
- Company: Join a leading digital entertainment and media company shaping the world through creativity.
- Benefits: Competitive salary, flexible hours, and opportunities for personal growth.
- Other info: Fast-paced environment with opportunities to build relationships across various teams.
- Why this job: Be at the heart of innovation and help drive creative projects forward.
- Qualifications: Experience as a PA, strong communication skills, and proficiency in Google Workspace.
The predicted salary is between 30000 - 40000 £ per year.
We connect with millions of people every day, make content they can't get enough of and reflect and shape the world we live in through the power of creativity. We are a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.
The Personal Assistant will be responsible for delivering full administrative and PA support to four directors within the technology function.
Key responsibilities:- Administrative and Correspondence Management: Manage and handle a wide variety of internal and external correspondence and enquiries across mail, email, and telephone. Efficiently manage and screen incoming and outgoing telephone calls, ensuring messages are taken accurately and all communication is handled in a professional and diplomatic manner. Maintain a highly proficient, tidy, and organised filing system. Handle general document management tasks including photocopying, scanning, and faxing.
- Diary, Travel, and Meeting Support: Manage and maintain busy schedules, ensuring optimal use of time and skillfully balancing constantly changing diary commitments. Arrange and book all necessary travel logistics. Coordinate meeting rooms, set up conference calls, facilitate Google hangouts, and organise refreshments and presentation materials as required.
- Financial and Departmental Support: Process and submit expenses in a timely manner. Arrange purchase orders and meticulously track invoices and payments. Maintain the departmental holiday chart. Undertake a range of administrative and supportive tasks specific to the department.
- Professionalism and Problem Solving: Build and maintain reliable and trusting working relationships within the team, across internal departments, and with external clients. Take appropriate action on day-to-day issues, demonstrating strong problem-solving abilities. Maintain absolute confidentiality regarding all sensitive matters and discussions.
- Senior-level Personal Assistant (PA) experience.
- Proficiency in managing complex diaries.
- Excellent knowledge of Google Workspace with efficient typing skills.
- Demonstrably strong communication skills, with the confidence and tact to liaise with a wide cross-section of senior level and external contacts, building good interpersonal relationships across the Client group.
- Ability to successfully manage expectations in a fast paced environment.
- Ability to maintain a clear perspective of the departmental priorities, to focus on relevant tasks and timeframes.
- The ability to adapt and be flexible in accommodating short-term changing needs.
- The ability to work independently using own initiative as well as forming part of a close-knit, established team.
- Effective and proven organisational skills.
- Assertive and confident with the ability to remain calm under pressure.
- A track record of consistent performance and an excellent eye for detail.
There may be a need to work late or extended hours according to business needs.
Personal Assistant employer: ITV
Contact Detail:
ITV Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to showcase how your skills align with their needs. Practise common interview questions and think of examples that highlight your organisational and problem-solving abilities.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great chance to reiterate why you’re the best fit for the Personal Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex diaries and any relevant administrative skills. We want to see how your background aligns with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for the role. Don’t forget to mention your problem-solving abilities and how you handle fast-paced environments.
Showcase Your Tech Savvy: Since we’re all about digital, make sure to highlight your proficiency with Google Workspace. Mention any specific tools or software you’ve used that relate to diary management and correspondence handling.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at ITV
✨Know Your Directors
Before the interview, do some research on the directors you'll be supporting. Understand their roles, interests, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed complex diaries or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills.
✨Demonstrate Problem-Solving Abilities
Think of a time when you faced a challenge in a previous role. Be ready to explain how you approached the problem, what steps you took, and the outcome. This will showcase your ability to remain calm under pressure and find effective solutions.
✨Practice Professional Communication
Since you'll be liaising with senior-level contacts, practice your communication skills. Prepare to answer questions clearly and confidently, and consider how you would handle difficult conversations. This will demonstrate your professionalism and tact during the interview.