Team Assistant, Quay Street Productions - 12 months Fixed Term Contract in Manchester

Description

Workplace: Manchester - expectation is 5 days in the office.

• The team
• As our

Team Assistant, you’ll be the dependable core of our daily rhythm, keeping things running smoothly and seamlessly under the guidance of our PA & Office Coordinator.

Behind the scenes, your impact will be felt everywhere.

This is a role for someone who thrives on variety, embraces challenges, and takes pride in making things happen.

You might be managing expenses or coordinating travel, the next you’ll be welcoming clients with warmth or contributing creatively to our development team.

No two days will look the same.

You’ll sit at the intersection of people, process, and purpose: an essential part of the momentum that keeps our team aligned, energised and focused.

You’ll learn fast, grow even faster, and gain a front-row seat to how a high-performing, values-driven team operates.

Whether it’s fine-tuning how we work, navigating fast-moving priorities, or helping to shape a culture we’re proud of, this role is packed with opportunity.

If you’re organised, people-focused, ready for a challenge, and want to be part of a culture that values curiosity & creativity - we’d love to hear from you.

The role

• Working closely with the PA & Office Coordinator to ensure the smooth running of the office and team schedules.
• Supporting the development team administratively as and when required.
• Assist with Float management / expenses clearing and Purchase Orders/ liaising with Finance teams where appropriate.
• Client and contributor hospitality including organising catering, collecting lunch orders, and carrying out ad-hoc shop and post office runs, ensuring meeting rooms are prepared and guests are well looked after.
• Assist with booking travel and accommodation when required.
• General administration duties.
• Crew availability checks and update any relevant databases & Shared Drives.
• Being responsible for maintaining the cupboards and keeping a safe and tidy working environment (including kitchen facility).
• Carry out various day-to-day administrative duties, office maintenance tasks, and general team support as reasonably required to maintain an efficient and welcoming environment.
• Undertake additional administrative, operational, or location-based tasks as requested by editorial or production management to support the wider team.
• Must have the ability to take on senior management diary responsibilities of PA & Office Coordinator in their absence such as annual leave.

Skills you’ll need

• (minimum criteria)
• You’ll have a TV-related degree / equivalent experience or qualifications.
• A keen interest and passion for scripted TV production and development
• An effective communicator with a positive can-do attitude
• Very flexible in approach to changing priorities and requirements
• An ability to multi-task and effectively prioritise workload
• Work effectively as a part of a team but also with a strong inclination to take initiative and tackle problems independently
• Initiative and enthusiasm in their problem solving of daily tasks.
• Demonstrable attention to detail and accuracy in a fast-paced environment.
• Proven ability to work with discretion to maintain confidentiality of important production information/details.
• Demonstrable strong IT skills and knowledge of Google applications (Google Suite, Word and Excel)
• Demonstrable understanding of effective customer service
• Excellent organisation skills and experience of working to tight deadlines
• Other things we’re looking for
• (key criteria)
• Communication skills (verbal and written)
• Organisational Skills
• Collaboration - Able to liaise with different departments within the business
• Proactive and creative in problem solving, able to adapt and a willingness to help out wherever needed