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For Companies At a Glance
- Tasks: Provide top-notch support to the Managing Director and manage key communications.
- Company: Dynamic construction company focused on innovation and growth.
- Benefits: Competitive salary, clear career progression, and a supportive work environment.
- Why this job: Be a vital part of strategic decisions and make a real impact.
- Qualifications: Confident, organised, and emotionally intelligent with strong attention to detail.
- Other info: Opportunity to work closely with senior leadership in a fast-paced setting.
The predicted salary is between 35000 - 45000 ÂŁ per year.
Location: Malvern
Salary: £35,000 – £45,000 per annum
Sector: Construction
Type: Full-time, Permanent
About the Role
We are seeking a highly capable, proactive Executive Assistant to provide first-class administrative and business support to the Managing Director of a forward-thinking construction company. This is a pivotal role, offering genuine career progression and the opportunity to work closely with senior leadership, contributing directly to the strategic direction and success of the business. You will act as a trusted partner to the Managing Director, anticipating needs, solving problems, and ensuring the smooth and efficient running of day-to-day and strategic activities. This role requires discretion, confidence, emotional intelligence, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities
- Provide comprehensive executive and administrative support to the Managing Director
- Act as a key point of contact and “gatekeeper”, ensuring effective communication across the business
- Manage the Managing Director’s diary, appointments, travel arrangements, and meeting logistics
- Prepare briefs, agendas, reports, presentations, and board-level documentation
- Coordinate and support Board meetings, including minute taking and action tracking
- Manage and prioritise the Managing Director’s email inbox
- Support the development of business strategy through research, analysis, and project coordination
- Liaise with internal teams and external stakeholders on behalf of the Managing Director
- Handle highly confidential and sensitive information with professionalism and discretion
- Build strong working relationships across departments including HR, IT, SHEQ, and wider business support teams
- Support and drive efficiency improvements in processes and ways of working
- Undertake additional responsibilities as required to meet business needs
What We’re Looking For
You will be a confident, organised, and emotionally intelligent professional who thrives in a leadership-support role. You’ll be proactive, detail-focused, and comfortable working at pace while maintaining high standards.
What’s in It for You
- Competitive salary of £35,000 – £45,000
- Clear career progression opportunities
- Exposure to senior leadership and strategic decision-making
- The chance to make a real impact within a growing, progressive construction business
- Supportive, values-driven working environment
Executive Assistant to the Managing Director in Great Malvern employer: ITS Ltd
Contact Detail:
ITS Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Managing Director in Great Malvern
✨Tip Number 1
Network like a pro! Reach out to people in the construction sector, especially those who know the Managing Director or work at the company. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company’s recent projects and achievements. Show us you’re genuinely interested and ready to contribute to their success right from the get-go!
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you’ll need to be clear and confident. Try mock interviews with friends or family to nail down your responses and body language.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant to the Managing Director in Great Malvern
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like managing diaries and supporting senior leadership. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully supported executives in the past and how you can contribute to our strategic goals.
Showcase Your Soft Skills: This role requires emotional intelligence and discretion, so don’t forget to showcase these soft skills in your application. We’re looking for someone who can manage competing priorities and build strong relationships, so let us know how you’ve done this before!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at ITS Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Managing Director. Familiarise yourself with the key tasks mentioned in the job description, such as managing diaries and preparing board-level documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Emotional Intelligence
In this role, emotional intelligence is crucial. Be prepared to discuss situations where you've successfully navigated complex interpersonal dynamics or resolved conflicts. Use specific examples to illustrate how you can anticipate needs and build strong relationships, which are essential for supporting a Managing Director.
✨Demonstrate Proactivity and Problem-Solving Skills
During the interview, highlight instances where you've taken initiative or solved problems effectively. This could be anything from streamlining processes to managing competing priorities. Show that you can think on your feet and adapt to a fast-paced environment, which is vital for this position.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company's strategic direction, team dynamics, or how success is measured in the role. This not only shows your interest but also helps you assess if the company aligns with your career goals.
