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- Tasks: Support site management with admin tasks, document control, and meeting coordination.
- Company: Join a leading Tier 1 construction contractor delivering high-profile projects across the UK.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Be part of a crucial team ensuring smooth operations and making an impact on major projects.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: We promote equal opportunities and welcome applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
On behalf of our Client ITS are recruiting for a site-based Office Administrator for a leading Tier 1 construction contractor delivering complex and high-profile infrastructure and building projects across the UK. We are currently seeking an experienced and highly organised Office Administrator to support the efficient running of our project. This is a crucial role, ensuring the smooth day-to-day administration and coordination of site based activities, working closely with the site management team, subcontractors, and the wider business.
Key Responsibilities:
- Provide full administrative support to the site team including document control, meeting coordination, and filing
- Obtaining STAT Plans
- Act as the primary point of contact for all administrative queries on site
- Maintain accurate records of site documentation, drawings, permits, and reports
- Liaise with subcontractors, suppliers, and external stakeholders to ensure smooth operational workflow
- Manage site-based HR documentation including timesheets, inductions, and training records
- Organise and coordinate site meetings, take minutes, and distribute actions
- Ensure compliance with company policies, procedures, and relevant industry regulations
- Support procurement activities such as ordering materials and managing delivery records
- Assist with the preparation and submission of progress reports, health & safety records, and quality assurance documents
- Provide reception duties on-site when required, including visitor management
Requirements:
- Proven experience in an administrative role.
- Strong organisational skills with the ability to multitask and prioritise workload effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
- Ability to work in a fast-paced site environment.
How to apply:
Please send an up-to-date CV in strict confidence.
The ITS Group is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. We welcome all applicants and are committed to an inclusive environment for all.
Office Administrator employer: ITS Construction Professionals South LTD
Contact Detail:
ITS Construction Professionals South LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the construction industry and its terminology. Understanding the specific language and processes used on-site will help you communicate effectively with the site management team and subcontractors.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Be ready to discuss these experiences during any interviews or networking opportunities.
✨Tip Number 3
Network with professionals in the construction sector. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to job openings.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office Suite by showcasing any relevant projects or tasks you've completed using these tools. Being able to discuss your experience with document management systems will also be beneficial.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in construction or site-based environments. Emphasise your organisational skills and ability to multitask, as these are crucial for the Office Administrator position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the requirements, such as document control and communication with subcontractors.
Highlight Technical Skills: Since proficiency in Microsoft Office Suite is required, mention your experience with these tools in your application. Provide examples of how you've used them effectively in past roles, especially for document management and reporting.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Administrator.
How to prepare for a job interview at ITS Construction Professionals South LTD
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Familiarise Yourself with the Company
Research the construction contractor and their recent projects. Understanding their work will help you tailor your answers and show genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to handle administrative challenges, such as managing conflicting priorities or dealing with difficult stakeholders.
✨Demonstrate Communication Skills
Since the role involves liaising with various stakeholders, be ready to showcase your communication abilities. Practice articulating your thoughts clearly and concisely, both verbally and in writing.
