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- Tasks: Provide top-notch support to the Managing Director and manage key communications.
- Company: Dynamic construction company focused on growth and innovation.
- Benefits: Competitive salary, clear career progression, and a supportive work environment.
- Why this job: Be a vital part of strategic decision-making and make a real impact.
- Qualifications: Confident, organised, and proactive with strong emotional intelligence.
- Other info: Opportunity to work closely with senior leadership in a fast-paced setting.
The predicted salary is between 35000 - 45000 ÂŁ per year.
We are seeking a highly capable, proactive Executive Assistant to provide first-class administrative and business support to the Managing Director of a forward-thinking construction company. This is a pivotal role, offering genuine career progression and the opportunity to work closely with senior leadership, contributing directly to the strategic direction and success of the business.
You will act as a trusted partner to the Managing Director, anticipating needs, solving problems, and ensuring the smooth and efficient running of day-to-day and strategic activities. This role requires discretion, confidence, emotional intelligence, and the ability to manage competing priorities in a fast-paced environment.
Responsibilities- Provide comprehensive executive and administrative support to the Managing Director
- Act as a key point of contact and “gatekeeper”, ensuring effective communication across the business
- Manage the Managing Director's diary, appointments, travel arrangements, and meeting logistics
- Prepare briefs, agendas, reports, presentations, and board-level documentation
- Coordinate and support Board meetings, including minute taking and action tracking
- Manage and prioritise the Managing Director's email inbox
- Support the development of business strategy through research, analysis, and project coordination
- Liaise with internal teams and external stakeholders on behalf of the Managing Director
- Handle highly confidential and sensitive information with professionalism and discretion
- Build strong working relationships across departments including HR, IT, SHEQ, and wider business support teams
- Support and drive efficiency improvements in processes and ways of working
- Undertake additional responsibilities as required to meet business needs
You will be a confident, organised, and emotionally intelligent professional who thrives in a leadership-support role. You’ll be proactive, detail-focused, and comfortable working at pace while maintaining high standards.
What’s in It for You- Competitive salary of £35,000 - £45,000
- Clear career progression opportunities
- Exposure to senior leadership and strategic decision-making
- The chance to make a real impact within a growing, progressive construction business
- Supportive, values-driven working environment
Executive Assistant To The Managing Director in Malvern employer: ITS (Cheltenham) Ltd
Contact Detail:
ITS (Cheltenham) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant To The Managing Director in Malvern
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work in executive roles. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us you’re not just another candidate; demonstrate your passion for the construction sector and how you can support the Managing Director effectively.
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you’ll be the gatekeeper. We want to see you can handle conversations with confidence and clarity, whether it’s in person or over email.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant To The Managing Director in Malvern
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support, managing diaries, and handling confidential information. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Managing Director's right-hand person. Share specific examples of how you've successfully managed competing priorities and supported senior leadership in the past.
Showcase Your Soft Skills: In this role, emotional intelligence and discretion are key. Make sure to highlight these qualities in your application. We love candidates who can demonstrate their ability to build strong relationships and communicate effectively across teams.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It helps us keep track of applications and ensures you’re considered for this exciting opportunity. Don’t miss out on the chance to join our forward-thinking team!
How to prepare for a job interview at ITS (Cheltenham) Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Managing Director. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing board-level documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Emotional Intelligence
In this role, emotional intelligence is crucial. Be prepared to discuss situations where you've successfully navigated complex interpersonal dynamics or managed competing priorities. Use specific examples to illustrate how you can anticipate needs and solve problems effectively, which is essential for supporting a Managing Director.
✨Prepare Questions That Matter
Interviews are a two-way street, so come armed with thoughtful questions. Ask about the company’s strategic direction, how the Executive Assistant role contributes to it, or what challenges the Managing Director currently faces. This shows your proactive nature and genuine interest in contributing to the business's success.
✨Demonstrate Your Organisational Skills
As an Executive Assistant, organisation is key. During the interview, highlight your methods for managing multiple tasks and prioritising effectively. You might even want to share a brief example of a time when your organisational skills led to a successful outcome, reinforcing your fit for the fast-paced environment of the role.
