At a Glance
- Tasks: Support the planning and execution of exciting events across various brands.
- Company: Join a dynamic media group creating impactful content worldwide.
- Benefits: Gain hands-on experience, develop skills, and work in a creative team.
- Other info: Fast-paced environment with opportunities for career advancement.
- Why this job: Perfect for detail-oriented individuals eager to grow in the events industry.
- Qualifications: Bachelor’s degree or relevant experience in events or hospitality.
The predicted salary is between 25000 - 32000 £ per year.
ITP Media Group stands as a dynamic forward‑thinking player in the media industry, dedicated to creating impactful content that resonates with audiences worldwide. We produce a range of business‑to‑business websites, magazines, and events focused on luxury fashion and jewellery, healthcare, hospitality, and catering for professionals.
ITP Media Group is looking for an organised and enthusiastic Events Coordinator to support the delivery of its stable of industry and consumer events across brands including Watchpro, Boutique Hotelier, Professional Jeweller and many more. Working closely with the Events Manager, you will help coordinate the logistics, suppliers and on‑site details that bring events to life, while developing your skills across the full events lifecycle. This is a great opportunity for a detail‑oriented events professional to grow within a fast‑paced, creative team.
Key Responsibilities:- Support the Events Manager in the planning and execution of the group’s events portfolio, from industry gala dinners to intimate consumer pop‑ups.
- Assist in coordinating event logistics including venue bookings, catering, AV, furniture, signage and entertainment.
- Help build and maintain the annual events calendar, tracking key dates, deadlines and deliverables.
- Support budget tracking by recording costs, processing invoices and helping keep events on budget.
- Liaise with suppliers and vendors to confirm requirements, timelines and delivery schedules.
- Assist with the preparation of run sheets, floor plans, guest lists and event collateral.
- Provide on‑site support during events, including setup, registration, guest management and troubleshooting.
- Coordinate with internal teams (editorial, commercial, marketing) to ensure event details are aligned and communicated.
- Support post‑event wrap‑up, including gathering feedback, reconciling costs and compiling reports.
- Help maintain an up‑to‑date database of suppliers, venues and contacts across event verticals.
- Assist with the promotion of events, including social media, email marketing and website updates.
- Event Support & Coordination: Ability to assist with planning and coordinating events from concept through to delivery.
- Budget Tracking: Comfortable recording costs and supporting budget management processes.
- Organisational Skills: Strong time management with the ability to juggle multiple tasks and deadlines.
- Supplier Coordination: Experience liaising with suppliers, venues or contractors, or a strong willingness to learn.
- Marketing & Promotion Support: Familiarity with social media and basic digital marketing principles.
- Health & Safety Awareness: Basic understanding of health & safety considerations for events.
- Client & Stakeholder Support: Friendly, professional manner when liaising with clients, sponsors and stakeholders.
- On‑Site Coordination: Able to stay calm and helpful under pressure during live events.
- Technology Proficiency: Comfortable using MS Office/Google Workspace; exposure to event management software or CRM platforms is a plus.
- Bachelor’s Degree in event management, or equivalent relevant experience.
- At least 1‑2 years of experience in events, hospitality or a related field (internship or placement experience considered).
- An interest in building a career in events, with exposure to conferences, gala dinners or experiential marketing considered an advantage.
- Accountability
- Initiative
- Planning and prioritisation
- Proactivity in reporting
- Problem solving
- Relationship management
- Teamwork
- Adaptability
- Attention to detail
- Collaboration
- Communication
- Willingness to learn
Events Coordinator in London employer: ITP Media Group
Catering Insight is an exceptional employer that fosters a dynamic and collaborative work culture, perfect for an ambitious Editor looking to make a significant impact in the F&B supply industry. With a focus on employee growth, we offer opportunities to lead innovative content strategies across various platforms while engaging with a vibrant community at exciting live events throughout the UK. Join us to be part of a forward-thinking team that values creativity, accountability, and a passion for connecting with audiences.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator in London
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like ITP Media Group. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to ITP Media Group
Don't be shy about reaching out to ITP Media Group directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Events Coordinator in London
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about ITP Media Group and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at ITP Media Group
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
