Technical Assistant

Technical Assistant

Aberdeen Full-Time 30000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support the team with technical, administrative, and office duties in a dynamic environment.
  • Company: Join Ithaca Energy, a leading exploration and production company based in Aberdeen, Scotland.
  • Benefits: Enjoy a collaborative culture, opportunities for growth, and a commitment to diversity and inclusion.
  • Why this job: Be part of an innovative team driving energy transition while developing your skills in a supportive setting.
  • Qualifications: Proven experience in a similar role with strong communication and planning skills required.
  • Other info: Occasional travel may be necessary; we encourage diverse applicants to apply.

The predicted salary is between 30000 - 42000 £ per year.

About Us Ithaca Energy is a leading full cycle exploration and production company headquartered in Aberdeen, Scotland. The business has built a diverse and high value portfolio of operated and non-operated assets across the Northern & Central North Sea and West of Shetland. We are a dynamic and ambitious business on a rapid growth journey, recognising that the energy industry is entering a new era. As we move towards energy transition, our commitment to the North Sea is unwavering. As a leading North Sea Operator, we are an agile and driven business, taking a pragmatic approach to oil & gas production through innovative thinking and advanced technologies. Our goal is to maximise value through the safe, efficient and responsible production of our assets. Success is dependent on our talent and, with bold and inspired people, we will create a workplace that is diverse and equitable, building a culture of collaboration and inclusion. Position Overview Ithaca Energy is accepting applications for the position of Technical Assistant, located in our Aberdeen Office. This role is to perform technical, administrative and general office duties supporting the team. This role is a key member of the team and is expected to perform highly responsible and confidential tasks in supporting the managers and team members in their daily work activities. Responsibilities Proactive and independent work in the administrative area to support the team Responsible for coordination of all meetings and action register. Responsible for communications to department as directed. Responsible for coordination and issuing of weekly and monthly reports. Plan, coordinate and manage all relevant training activities related to the team eg course bookings, liaise with training providers, maintain update files and records. Structure and manage administrative work to promote the efficient operation of the office. Support team with travel and logistic requests as requested. Carry out assigned tasks and activities in compliance with instructions and processes but where some independent judgment is required. Assess and recommend methods for improvement of office/facility procedures and functions. Support the team in managing all the necessary paperwork related to personnel travel and expenses. Additional Duties Focal point for (raising Purchase Requisitions / general assistance) Focal point for Teams site/SharePoint Assist tracking /maintain Teams site Action Tracker/Planner Manage/coordination of Events, workshops, conferences, offsite meetings Collaborate with team members to identify process improvements and contribute to the development of best practices Actively engage in company safety culture – present HSEQ moment (ad hoc) Compile and maintain Out of Office Tracker There is a requirement to work cross functionally and interface with all geographical areas within the Company. Qualifications & Experience Proven competency in a similar role. Understating and familiarity of departmental procedures, relationship between operations and departments, and familiarity with products/services. Demonstrate good logistics and planning ability is necessary. Demonstration of exceptional communication skills to effectively request and provide information, ask questions to clarify instructions, and courtesy and service mindedness. To work and communicate effectively with colleagues and stakeholders. Respecting knowledge, experience and building effective relationships. To strive for excellence, being energetic, resilient and passionate, taking personal responsibility for performance and delivering results. Occasional Travel can be expected to other geographical entities within the Company. We are committed to building a diverse organisation with a variety of backgrounds, skills and views. The more inclusive we are, the better we are.We recognise you may not fulfil every criteria but if you meet most of them, please apply. #J-18808-Ljbffr

Technical Assistant employer: Ithaca Energy

Ithaca Energy is an exceptional employer, offering a dynamic and inclusive work culture in the heart of Aberdeen. As a leading full cycle exploration and production company, we prioritise employee growth through innovative training opportunities and a commitment to safety and collaboration. Join us on our ambitious journey towards energy transition, where your contributions will be valued and recognised in a supportive environment that champions diversity and excellence.
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Contact Detail:

Ithaca Energy Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Technical Assistant

✨Tip Number 1

Familiarise yourself with the energy sector, particularly the North Sea operations. Understanding the specific challenges and innovations in this area will help you engage in meaningful conversations during interviews.

✨Tip Number 2

Network with current employees or professionals in similar roles within the industry. This can provide you with insider knowledge about the company culture at Ithaca Energy and may even lead to a referral.

✨Tip Number 3

Demonstrate your organisational skills by preparing examples of how you've successfully managed administrative tasks or projects in the past. Be ready to discuss these experiences in detail during your interview.

✨Tip Number 4

Show your enthusiasm for continuous improvement by researching best practices in office management and administration. Be prepared to share ideas on how you could enhance efficiency in the role of Technical Assistant.

We think you need these skills to ace Technical Assistant

Proactive Administrative Skills
Meeting Coordination
Effective Communication
Report Generation
Training Coordination
Logistics Management
Office Management
Process Improvement
Confidentiality and Discretion
Team Collaboration
Event Management
Familiarity with SharePoint
Attention to Detail
Problem-Solving Skills
Time Management

Some tips for your application 🫡

Understand the Role: Read the job description thoroughly to understand the responsibilities and qualifications required for the Technical Assistant position. Tailor your application to highlight relevant experiences that align with these requirements.

Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant skills and experiences. Focus on your administrative capabilities, communication skills, and any experience in logistics or planning that relates to the role.

Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific examples from your past work that demonstrate your ability to support teams effectively and manage administrative tasks.

Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the Technical Assistant role.

How to prepare for a job interview at Ithaca Energy

✨Understand the Company Culture

Before your interview, take some time to research Ithaca Energy's values and culture. They emphasise collaboration, diversity, and innovation, so be prepared to discuss how your personal values align with theirs.

✨Showcase Your Administrative Skills

As a Technical Assistant, you'll be handling various administrative tasks. Be ready to provide examples of your previous experience in similar roles, highlighting your organisational skills and ability to manage multiple tasks efficiently.

✨Demonstrate Communication Proficiency

Exceptional communication skills are crucial for this role. Prepare to discuss how you've effectively communicated with team members and stakeholders in the past, and consider sharing specific instances where your communication made a positive impact.

✨Prepare for Scenario-Based Questions

Expect questions that assess your problem-solving abilities and judgement. Think of scenarios where you had to make decisions independently or improve processes, and be ready to explain your thought process and the outcomes.

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