At a Glance
- Tasks: Manage contracts and ensure compliance while collaborating with various teams.
- Company: Ithaca Energy, a leading exploration and production company in the North Sea.
- Benefits: Competitive salary, diverse workplace, and opportunities for professional growth.
- Other info: Embrace a culture of collaboration and inclusion in a fast-paced environment.
- Why this job: Join a dynamic team driving energy transition and innovation in the industry.
- Qualifications: Degree in a commercial discipline and 10 years of relevant experience.
The predicted salary is between 60000 - 80000 € per year.
About Us
Ithaca Energy is a leading full cycle exploration and production company headquartered in Aberdeen, Scotland. The business has built a diverse and high value portfolio of operated and non-operated assets across the Northern & Central North Sea and West of Shetland. We are a dynamic and ambitious business on a rapid growth journey, recognising that the energy industry is entering a new era. As we move towards energy transition, our commitment to the North Sea is unwavering.
As a leading North Sea Operator, we are an agile and driven business, taking a pragmatic approach to oil & gas production through innovative thinking and advanced technologies. Our goal is to maximise value through the safe, efficient and responsible production of our assets. Success is dependent on our talent and, with bold and inspired people, we will create a workplace that is diverse and equitable, building a culture of collaboration and inclusion.
Position Overview
Ithaca Energy is accepting applications for the position of Contracts Specialist, located in our Aberdeen Office. Reporting to the Contracts Manager, the Contracts Specialist will be responsible for the contractual management and administration of a portfolio of operations & business support contracts which may include:
- Logistics – Marine & Aviation
- Health, Safety and Environment (onshore and offshore)
- Production Chemistry and Laboratory Services
- Onshore and Offshore Facilities Management
- Fabric Maintenance
- Integrity, Inspection and Fabrication Services
- Medical Services (onshore and offshore)
- Offshore Geologists and Exploration Support
- Third Party Procurement Services
- Verification Services
- IT (Technology & Innovation)
- Human Resources
- Contingent Labour
Responsibilities
- Post Award activities: Manage post award contract / commercial management of the contracts already in place, including contract progress verification, change management, claims mitigation, invoice verification and closeout.
- Oversee preparation and administration of minor third-party contracts.
- Ensure all compliance, Joint Venture and Company requirements regarding contracting processes are satisfied.
- Develop and implement post award Contractor relationship / performance management including the tracking of the same.
- Compliant contract administration.
- Engage and coordinate with Legal and other functional SMEs for contracting support.
- Management of SAP/eProcurement system records.
- Establish and ensure the needs and requirements of key internal and external stakeholders are met.
- Represent the Business as the SCM focal point at all monthly Tender Board Meetings as required.
- Tendering involvement: Be the supply chain management focal point for future tender requirements, key tasks shall include: Prepare requests for proposal documentation, co-ordination of subsequent evaluation / award recommendation, lead negotiations, contract development and award.
Qualifications & Experience
- Preferably degree qualified in an appropriate commercial discipline (e.g. Quantity Surveying, Business Management, Law).
- Previous experience as a Contracts Specialist on similar work scopes for a minimum of 10 years, managing multiple contracts of varying levels of complexity, preferably having worked for Operator in the UKCS.
- Ability to work in fast paced environment with high volume of activity.
- Highly experienced and knowledgeable with formal SCM systems including principles and associated processes, practices, or tools including contract drafting and formulation, legal requirements, Terms and Conditions and risk assessment.
- Experienced and effective in interfacing with internal stakeholders such as core business operations, compliance, Legal, Finance, as well as the Procurement, Materials, QA/QC and Logistics elements of the overarching supply chain management, along with any external stakeholders.
- Working knowledge of end-to-end Contracting process (Planning, Sourcing, Negotiation and Supplier/Contractor Management).
- Proven business and commercial acumen, including negotiation skills.
- Proficient in SAP, e-Procurement systems and Microsoft Office suite.
- Ability to effectively communicate within multi-functional teams with various technical backgrounds.
We are committed to building a diverse organisation with a variety of backgrounds, skills and views. The more inclusive we are, the better we are. We recognise you may not fulfil every criteria but if you meet most of them, please apply.
Contracts Specialist in Aberdeen employer: Ithaca Energy
Ithaca Energy is an exceptional employer, offering a dynamic and inclusive work culture that fosters collaboration and innovation in the heart of Aberdeen. As a leader in the energy sector, we provide our employees with meaningful growth opportunities and the chance to contribute to the energy transition, all while ensuring a safe and supportive environment. Join us to be part of a forward-thinking team that values diverse perspectives and drives success through advanced technologies and responsible practices.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Specialist in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, especially those who work at Ithaca Energy or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Ithaca Energy's projects and values. Show us you’re not just another candidate; demonstrate your passion for the energy sector and how you can contribute to our growth journey.
✨Tip Number 3
Practice your negotiation skills! As a Contracts Specialist, you'll need to showcase your ability to handle discussions effectively. Role-play with a friend or use online resources to sharpen those skills before the big day.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of our dynamic team.
We think you need these skills to ace Contracts Specialist in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contracts Specialist role. Highlight relevant experience and skills that match the job description, especially your contract management expertise and any specific industry knowledge.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for Ithaca Energy. Don’t forget to mention your understanding of the energy transition!
Showcase Your Achievements:When detailing your experience, focus on achievements rather than just responsibilities. Use numbers and examples to demonstrate how you've successfully managed contracts or improved processes in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our dynamic team at Ithaca Energy!
How to prepare for a job interview at Ithaca Energy
✨Know Your Contracts Inside Out
Before the interview, make sure you thoroughly understand the types of contracts you'll be managing. Brush up on your knowledge of contract management principles, especially in relation to logistics, health and safety, and procurement services. This will show that you're not just familiar with the role but also genuinely interested in how it fits into Ithaca Energy's operations.
✨Showcase Your Negotiation Skills
Since negotiation is a key part of the Contracts Specialist role, prepare examples from your past experiences where you've successfully negotiated terms or resolved disputes. Be ready to discuss your approach and the outcomes, as this will demonstrate your capability to handle complex contract situations effectively.
✨Familiarise Yourself with SAP and e-Procurement Systems
Given the importance of SAP and e-Procurement systems in this role, ensure you can speak confidently about your experience with these tools. If you have specific examples of how you've used them to streamline processes or improve contract management, share those during the interview to highlight your technical proficiency.
✨Engage with the Company Culture
Ithaca Energy values diversity and collaboration, so be prepared to discuss how you can contribute to their inclusive culture. Think about how your background and experiences align with their values, and be ready to share how you’ve worked effectively in multi-functional teams in the past.
