Contracts Specialist

Position Overview

Ithaca Energy is accepting applications for the position of Contracts Specialist, located in our Aberdeen Office.

Reporting to the Contracts Manager, the Contracts Specialist is responsiblefor the contractual management and administration of a portfolio of Production Operations and Logistics Contracts, coordinating tender/ sourcing activities to meet the business needs and supporting ongoing activities. Ensuring the company is not exposed to unnecessary contractual and / or commercial risks.

Responsibilities

Business Delivery

Tendering / Sourcing: Supply chain management focal point for tender / sourcing requirements, key tasks including:

• Prioritise tender schedules and manage workload to meet business requirements,
• Prepare requests for proposal documentation, with input from SME’s / stakeholders across the business
• L ead tender process, including any communications with tenderers
• L ead overall evaluation process, conducting the commercial and contractual evaluations, coordinating with technical / HES evaluation team
• P lan and lead all negotiations with tenderers
• P repare and present recommendations to award, obtaining internal tender board and Co-Venturer approvals (where required)
• D raft contracts using company standard templates and arrange for execution

Post Award Contract Management: Manage post award contract / commercial management from initial kick-off through to close out, working closely with technical Contract Owner and other SME’s as required, key tasks including:

• Provide contractual advice, support and contract interpretation to the business as necessary, engaging with legal for more complex matters (if required)
• E nsure all compliance, Co-Venturer (JOA) and company requirements regarding contracting processes and contractor management are satisfied, including monthly / quarterly performance reviews, KPI’s and improvements for under-performing contracts / contractors,
• Participate with any management of any claims and / or disputes raised by or with supply chain contractors, coordinate with SME’s and take the lead in the resolution (where applicable) and otherwise provide proactive supply chain support,
• Compliant contract administration using the company systems, processes and templates
• Management of SAP / e-procurement system records.

Organisation Capability

• Engagement with SME’s as necessary legal, finance, HES, Information Risk Management etc.
• Represent the business as the supply chain focal point at all monthly internal tender board meetings, as required.

Relationship Management

• Establish and maintain strong relationships with key internal and external stakeholders, ensuring the business needs are met and the supply chain team is a key participant in management of the supply chain.
• Establish and maintain relationships with counterparts in supply chain contractors to support Ithaca being a client of choice for the supply chain and getting the contractor that we desire.
• Monitor the external environment in order to identify and take advantage of business opportunities to improve results within defined area of responsibility.
• Champion HES matters in all procurement activities,
• Previous experience and detailed knowledge of contracts (all elements including legal provisions), conditions and practices in the UKCS, demonstratable experience of tendering, awarding and managing contracts within the assigned portfolio, with ability to develop tender and contract strategies (where required).
• Ability to work effectively in a fast-paced environment with high volume of activity and changing priorities to align with the needs of a dynamic business.
• Diverse supply chain management experience in energy sector (ideally with Operator and Contractor – Tier 1 / 2 experience).
• Experienced and effective with proactively interfacing with internal SME’s / stakeholders (for example: asset / wells teams, compliance, legal, finance, procurement, materials, QC and logistics) and understanding their needs as well as communicating the supply chain team needs from them.
• Proficient in use of SAP system and MS office applications.

Qualifications & Experience

• Degree level qualification in an appropriate and relevant discipline (preferable but not essential if hold relevant experience instead).
• Previous experience and detailed knowledge of contracts (all elements including legal provisions), conditions and practices in the UKCS, demonstratable experience of tendering, awarding and managing contracts within the assigned portfolio, with ability to develop tender and contract strategies (where required). Extensive relevant experience relevant experience required.
• Ability to work effectively in a fast-paced environment with high volume of activity and changing priorities to align with the needs of a dynamic business.
• Diverse supply chain management experience in energy sector (ideally with Operator and Contractor – Tier 1 / 2 experience).
• Experienced and effective with proactively interfacing with internal SME’s / stakeholders (for example: asset / wells teams, compliance, legal, finance, procurement, materials, QC and logistics) and understanding their needs as well as communicating the supply chain team needs from them.
• Good project management skills and can demonstrate the ability to self-manage and prioritise multiple tasks, ability to work pro-actively under own initiative with minimum supervision but also a team player that will engage supervisor and other team members when beneficial, keep supervisor appraised of key issues to avoid any surprises.
• Working knowledge of end-to-end contracting process (planning, sourcing, negotiation and post award contract / contractor management).
• Excellent written and interpersonal skills, through contract / agreement / amendment drafting and ongoing communications with stakeholders.
• Strong interpersonal skills and ability to communicate at all levels, to develop and foster effective working relationships in-house as well as with supply chain and joint venture partners.
• Demonstrate the Ithaca behaviours and follow the company values to Bring Strength, Deliver Results, Express Yourself and Be Considered.

We are committed to building a diverse organisation with a variety of backgrounds, skills and views. The more inclusive we are, the better we are.We recognise you may not fulfil every criteria but if you meet most of them, please apply.