HR Assistant

Our client is seeking an HR Assistant to join their Human Resources team, with a full-time commitment of 37.5 hours per week. This role is responsible for delivering a high-volume, accurate, and responsive HR administration service for the full employee lifecycle across multiple operating jurisdictions. You will thrive in a fast-paced environment, adept at managing competing deadlines and prioritising a varied workload. Supporting the HR Advisor and Senior HR Manager, you will provide a professional and compliant HR generalist service.

Job Duties:

• Plan and prioritise a high-volume workload, recognising urgent and interdependent activities, and escape conflicting priorities as needed.
• Take ownership of allocated activities through to completion, utilising appropriate trackers and reminders, and follow up on outstanding information proactively.
• Coordinate recruitment administration, including managing the recruitment inbox, candidate queries, interview arrangements, and accurate candidate records.
• Support student events, careers initiatives, and work experience placements.
• Coordinate travel arrangements for new and departing employees where required.
• Handle the offer and onboarding process by preparing offer letters and contracts, obtaining signed starter documentation, and scheduling induction activities.
• Coordinate pre-employment requirements, including references, qualification checks, and medical clearances when applicable.
• Manage the HR administration inbox, responding to employee queries and referring complex matters to the appropriate HR colleague.
• Maintain accurate absence records, monitor medical certifications, and prepare monthly absence reports.
• Maintain GDPR-compliant electronic filing systems and ensure the accuracy of HR documentation.
• Support audit, regulatory review, and reporting activity by providing accurate records and information.
• Administer training requests, approvals, and training system records.
• Support wellbeing and engagement initiatives across all regions.

Job Requirements:

• Practical HR administration experience within a fast-paced commercial environment.
• Exceptional organisation, planning, and prioritisation skills.
• Excellent written and verbal communication abilities.
• Resilient and adaptable when managing changing priorities and high workloads.
• Self-motivated and capable of working independently and collaboratively.
• Sound judgement, discretion, and diplomacy when handling confidential matter.
• Strong attention to detail.
• Confident IT and HR systems user.

What You’ll Love:

Our client values a supportive and passionate workplace culture that fosters personal development, community engagement, and sustainability. You will be part of a team that collaborates closely, strives for customer satisfaction, and has a passion for technology and learning.