At a Glance
- Tasks: Support the Procurement team by managing orders and liaising with suppliers.
- Company: Join a statutory Board of the Isle of Man Government, making a difference in the community.
- Benefits: Full-time role with opportunities for professional growth and skill enhancement.
- Other info: Dynamic work environment with a focus on teamwork and continuous improvement.
- Why this job: Be part of a collaborative team that supports essential services for the Island's community.
- Qualifications: 5 GCSEs at Grade C or above; strong communication and organisational skills required.
The predicted salary is between 40500 - 49500 £ per year.
This role is essential to the smooth operation of the Procurement team within the organisation, which is a statutory Board of the Isle of Man Government.
The Procurement Assistant will support the team by ensuring the efficient procurement of goods and services across the organisation.
This position is based at Ballacottier, although the successful candidate may be required to work at any location.
Key responsibilities include raising purchase orders, liaising with suppliers and contractors, and ensuring compliance with procedures and financial regulations.
The role demands a proactive individual capable of efficiently managing administrative tasks and fostering effective relationships with stakeholders.
The Procurement Assistant will help maintain vendor qualification systems and assist in the continuous improvement of procurement practices.
This full‑time position offers a chance to make a positive impact on the organisation and the community it serves.
Job Duties
- Process all staff off-island travel requests
- Convert requisitions to orders in a timely manner
- Maintain the vendor qualification system
- Administer credit card purchases in accordance with organisational procedures
- Administer and update select lists
- Ensure contractor and supplier insurances are current and compliant
- Manage the procurement portal, exemption portal, Share Point, contracts register, and procurement activities system
- Evaluate and score pre‑qualification questionnaires
- Assist in identifying training needs and implementing training for internal customers
- Conduct spend analysis and compile operational reports
- Take minutes of procurement meetings and distribute accordingly
- Maintain central files on all procurement matters
- Build relationships and communicate effectively with stakeholders at all levels
- Provide information and advice on Navision modules
- Represent the section at meetings and functions as required
- Encourage teamwork within the section and other departments
- Handle any other procurement administrative tasks as required
Job Requirements
- 5 GCSEs at Grade C or above (or equivalent)
- Self‑motivated, reliable, and flexible
- Ability to work effectively both individually and as part of a team
- Strong numeracy, verbal, and written communication skills
- Experience working in an office environment and using Navision or a comparable system
- Computer literate with a working knowledge of Microsoft Office
- Confidence in enforcing Financial Regulations with internal customers
- Confidence liaising with external contractors and consultants
- Understanding of the materials and services used by the organisation
- Strong organisational and time management skills with attention to detail
What You’ll Love
This role offers a chance to play a crucial part in supporting essential utility services for the Island's community.
The successful candidate will work in a collaborative environment, contributing to the efficiency and effectiveness of the Procurement team.
There are ample opportunities for professional growth and development within the organisation, and employees are encouraged to enhance their skills in procurement processes and regulatory compliance.
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Procurement Assistant employer: Itchyfeet Recruitment Agency
Itchyfeet Recruitment Agency is an exceptional employer, offering a dynamic work culture that prioritises collaboration and professional growth. Located in the United Kingdom, employees benefit from a supportive environment that encourages impactful contributions while ensuring compliance and excellent customer service. With opportunities for continuous development and a focus on sustainable growth, this role is perfect for those looking to make a meaningful difference in the insurance sector.
Contact Details:
Itchyfeet Recruitment Agency Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Assistant
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Itchyfeet Recruitment Agency.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Assistant
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Itchyfeet Recruitment Agency:Your cover letter should read like you’re chatting directly to Itchyfeet Recruitment Agency. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Itchyfeet Recruitment Agency.
How to prepare for a job interview at Itchyfeet Recruitment Agency
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Itchyfeet Recruitment Agency!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Itchyfeet Recruitment Agency. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Itchyfeet Recruitment Agency's culture.
