Finance Officer (Accounts Payable)

Location: Brighton/Hybrid, at least 2 days a week in the office (Tues & Thurs)

Contract type: Permanent

Hours: Full time (37.5 hours per week)

Salary: Circa £30,000 (dependent on experience)

Closing date: Friday 13th June 2025. Please note that we will be interviewing candidates on a rolling basis.

About Itad: We are a global consultancy united by a strong set of values and a common purpose: to help build a more equitable and sustainable world for all. We do this by providing expert monitoring, evaluation, learning and strategy services that help organisations create positive lasting social, economic and environmental change. For 40 years, we have collaborated with governments, foundations, businesses and global alliances to generate the evidence needed to understand the impact of their work and improve their performance. In all our work we are committed to equity, inclusiveness and technical excellence to meet the highest professional and ethical standards.

The Team: Our Finance Team of 10 aims to be a true business partner, providing business support and technical expertise to aid decision-making, support future growth, and safeguard the company’s financial assets. This is achieved through two primary functions: Central Finance, which supports the Board with financial reporting, projections, and technical advice, focusing on financial accounting, compliance, and best practice; and Finance Business Partnering, which supports Practices by analysing and predicting Revenue and Gross Profit performance to aid commercial decisions and fulfil financial reporting obligations to customers.

Job Purpose: The Finance Officer will oversee the day-to-day activities of the Accounts Payable function and ensure accurate and timely processing of expenses, payments, and approvals on behalf of the administration team. They will act as the first point of escalation for finance administrative queries both from within the Finance team and from the wider business. The role also ensures compliance with internal processes and deadlines.

Key Responsibilities:

• Escalation Point: Act as the first line of escalation for the Finance Admin/Accounts Payable team related to the areas below, applying experience to troubleshoot and resolve complex queries and issues promptly, utilising the Finance ‘ticketing system’ to delegate where appropriate.
• Payment Run Management: Lead the execution of scheduled payment runs, ensuring accuracy, compliance, and timeliness. Coordinate with internal and external stakeholders to resolve payment issues.
• Expense and Invoice Processing: Lead the end-to-end expense claim process, ensuring policy compliance and timely reimbursement. Operational management of the Finance Admins/Accounts Payable team to ensure effective management of the vendor invoicing process. Drive improvements in effective invoice processing and prompt payments to Itad suppliers.
• Approvals Management: Coordinate with different roles across the business the approval workflows for employee timesheets, staff expense claims, overhead and project invoices.
• Collaboration and Communication: Provide regular updates to senior management including insights into related risks & opportunities via related reporting, analysis and operational oversight. Manage finance-related communications with the wider business regarding approvals and invoice processing. Provide timely Accounts Payable and Expense-related advice and information to staff across the company based on our business model, supply base and client needs. Liaise with stakeholders to clarify and resolve approval or coding issues. Input and deliver relevant elements of Finance induction for new starters. Lead troubleshooting of specific cases, sharing knowledge as team experience develops.
• Support to Management Accountants: Perform accurate bank postings. Provide ad-hoc support with journal entry preparation and reconciliation.

Key Skills & Experience:

• Experience in Accounts Payable or finance operations with proven experience in guiding others, troubleshooting and dealing with complex issues within Accounts Payable, showing a professional curiosity to problem solve.
• Ability to take the lead to effectively delegate, prioritise and organise workload within a team.
• Strong understanding of financial processes, systems, and controls.
• Excellent communication and stakeholder management skills.
• High attention to detail and ability to manage competing deadlines.
• Competency with financial systems and Excel.

Benefits:

• A matched company pension up to 5% with a wide range of fund options.
• 26 days holiday per year, plus 3 flexible days and the option to purchase another 5 days, flexible bank holidays (you can take these whenever you wish) and the opportunity to buy holiday.
• Hybrid and flexible working.
• Cycle to work scheme.
• Itad Rewards: Offers up to 20% discount at over 100 UK retailers. There are savings on gym memberships, holidays, restaurants, cinemas, and an average of 5% discount on supermarkets.
• Discretionary bonus scheme.

If you’re enthusiastic about this opportunity but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway and demonstrate how your experience is transferable. You may be just the right candidate. We are committed to equality and inclusion to empower people both within our organisation and through our work. We know that employees with diverse backgrounds, perspectives, and experiences make us a more effective and innovative company and we therefore welcome and encourage applications from interested candidates regardless of age, sex, gender identity, disability, sexual orientation, race, religion, or belief.