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For Companies At a Glance
- Tasks: Support leadership with scheduling, travel coordination, and customer inquiries.
- Company: Fast-growing tech-driven startup in Birmingham, AL.
- Benefits: Hybrid work, direct partnership with executives, and opportunities for process improvement.
- Why this job: Make a real impact in a dynamic environment while supporting industry events.
- Qualifications: Tech-savvy, strong organisational skills, and experience with CRM platforms.
- Other info: Bilingual skills in English/Spanish are highly valued.
The predicted salary is between 30000 - 40000 £ per year.
Step into a pivotal role supporting the leadership team of a fast‑growing tech‑driven business. This position blends executive support with customer operations, making you the central hub that keeps leadership organized, customers supported, and systems running smoothly. If you thrive in fast‑paced environments where your organization and initiative directly impact the success of the team, this is an opportunity to make a real difference.
Benefits & Extras
- Hybrid work environment offering flexibility and autonomy
- Direct partnership with executive leadership in a growing startup environment
- Opportunity to shape processes and improve operational efficiency
- Exposure to customer operations, leadership strategy, and business workflows
- Fast‑paced environment where proactive thinkers can make immediate impact
- Opportunity to support industry conferences and external events
What You’ll Be Doing
- Provide executive support including calendar management, scheduling, travel coordination, and meeting follow‑ups
- Serve as a key intake point for internal and external requests, routing inquiries to the appropriate teams
- Monitor shared inboxes and support channels, ensuring customer inquiries are addressed efficiently
- Maintain and organize customer account records within CRM and internal systems
- Manage internal forms, documentation, and operational workflows across multiple platforms
- Track administrative and operational deadlines to keep leadership and projects on schedule
- Assist with coordination of conferences, trade shows, and special projects
What You’ll Need to Be Considered
- Strong comfort working within CRM and productivity platforms such as HubSpot, Monday.com, or similar tools
- Highly tech‑savvy with the ability to quickly learn new systems and digital workflows
- Natural ability to manage competing priorities and maintain organization in a fast‑paced environment
- Interest in operational efficiency, automation, or AI‑driven process improvements
- Bilingual communication skills (English/Spanish) strongly valued
Apply Now!
Executive Assistant/Operations Coordinator in Birmingham employer: ITAC Solutions
Contact Detail:
ITAC Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Operations Coordinator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. Let them know you're on the lookout for an Executive Assistant/Operations Coordinator role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their mission and values, and think about how your skills can help them achieve their goals. This will show you're genuinely interested and ready to make an impact!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and prioritisation. Use examples from your past experiences to demonstrate how you've thrived in fast-paced environments. We want to see that you can keep things running smoothly!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our tech-driven team and ready to support our leadership in making a real difference.
We think you need these skills to ace Executive Assistant/Operations Coordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Assistant/Operations Coordinator role. Highlight your tech-savviness and any experience with CRM systems like HubSpot or Monday.com.
Craft a Compelling Cover Letter: Use your cover letter to showcase your passion for operational efficiency and how you can make an immediate impact in a fast-paced environment. Don’t forget to mention your bilingual skills if applicable!
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed competing priorities in previous roles. This will demonstrate your ability to keep everything running smoothly, just like we need in this position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process.
How to prepare for a job interview at ITAC Solutions
✨Know Your Tech Tools
Familiarise yourself with CRM and productivity platforms like HubSpot and Monday.com. Be ready to discuss how you've used similar tools in the past, as this role requires a strong tech-savvy approach.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage competing priorities and keep things organised in a fast-paced environment. Think of specific situations where your initiative made a difference.
✨Demonstrate Proactive Thinking
This position values proactive thinkers, so come prepared with ideas on how you could improve operational efficiency or streamline processes. Show them you’re not just a doer, but a thinker too!
✨Bilingual Advantage
If you speak Spanish, make sure to mention it! Highlight any experiences where your bilingual skills have helped in customer interactions or team communications, as this is a valued asset for the role.