Transport Coordinator

Transport Coordinator

IT FUTURE SERVICES

Company Description

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors. At Culina we have a winning culture, and we believe our culture is one of the reasons our company continues to thrive. A place where you’re valued, challenged, and inspired!

Job Description

We are looking for an experienced transport professional to supervise operations based at our Rugby Depot. This role will oversee transport plans, meet customer demand, and supervise transport planners to achieve SLAs.

Working hours: Monday – Friday 07:30 – 17:30
Salary: £28,571.40 per annum

Key Duties of a Transport Coordinator

• Delivery of organisational requirements relating to drivers, depot and yard staff
• Attendance and coordination of first‑line HR matters relating to depot and driver workforce in conjunction with Transport Manager
• Standards of maintenance of company assets and depot are delivered
• Support to the Transport Manager in delivering continuous improvement initiatives through effective data analysis and communication
• Take ownership for identifying issues and seek to provide resolutions
• Responsibility for the reporting and escalation of vehicle and trailer defects to the fleet department and any key stakeholders
• Completing daily risk assessments of the yard and office by undertaking a depot walk‑around
• Ensure Working Time Directive compliance for the driver workforce
• Record and follow through DVSA stops
• Pro‑active coordination of driver CPC records, ensuring compliance is supported via internal training provision
• Upkeep of depot vehicle allocation including decommission, additions and relocations
• VOR notification
• Driver holiday request submissions
• Involved and take ownership for carrying out D&G and first‑stage investigations
• Ensure all personnel files are up to date incorporating licence validation, personal details, completed training
• Validate all weekly expense claims from drivers and prepare them for authorisation; ensure all training needs are met for drivers (including inductions, re‑training, SSW and annual appraisals)
• Administer the vehicle and trailer maintenance programme, including servicing, MOTs, VOR, weekly cab checks and maintaining all records
• Carry out accident investigation and follow‑up
• Promote company Health & Safety and employment policies within the transport operation
• Collaboratively work with and take ownership for site along with the Transport Manager to ensure audit KPIs are met
• Supervise the debrief process ensuring driver vehicle checks, WTD, pallets, signatures and PODs are correctly dealt with

Qualifications

• Transport experience in an FMCG environment
• Excellent communication skills to deliver accurate information
• Ability to work efficiently and accurately under pressure
• Can work as part of a team or independently
• Professional, approachable and helpful to ensure smooth running of general operation
• Knowledge & experience of tachograph / driving rules and regulations
• Attention to detail / accuracy
• Good IT skills, including Microsoft Office packages
• Effectively prioritise workload to meet deadlines

Benefits

• Annual leave 28 days inclusive of bank holidays
• Pension – 5% employee contribution, 3% employer contribution
• Wellness – Employee Assistance Programme with 24‑hour confidential counselling and legal information
• Eye care vouchers – free eye tests and discounts on prescription glasses
• Reward & Recognition – referral bonus, special recognition and long‑service awards
• Everyday discounts – access to over 50 retailer discounts for everyday savings