At a Glance
- Tasks: Coordinate furniture, fixtures, and equipment requests for a government contract.
- Company: Join ISS, a leading workplace and facility management company.
- Benefits: Exciting career opportunities, inclusive culture, and support for personal growth.
- Other info: Diverse and inclusive workplace committed to supporting all employees.
- Why this job: Be the key contact in a fast-paced environment, making a real impact.
- Qualifications: Strong organisational skills and experience with CAFM systems like Maximo.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and customer-focused FF&E Programmer to join our team, acting as the first point of contact for client work orders on a government contract. This role plays a critical part in coordinating furniture, fixtures and equipment activity, ensuring requests are managed efficiently from receipt through to completion.
The role involves working closely with a range of ISS departments, as well as external suppliers and contractors, to support the delivery of FM solutions and maintain high service standards. You will take ownership of work orders, ensure contractual processes are followed, and contribute to maintaining service excellence within a busy and fast-paced environment.
Key Responsibilities- Manage FF&E quotations from request through to submission for approval
- Submit approved quotes to the government client and process purchase orders
- Use Maximo to manage jobs from creation through to completion
- Liaise with contractors and suppliers to chase updates, documentation and completion details
- Process invoices and receipts through Coupa in line with contract requirements
- Handle a high volume of work orders, typically between 20-67 jobs per day
- Act as a central coordination point between internal teams, suppliers and contractors
- Maintain accurate records and ensure all work complies with contractual processes
Experience using CAFM systems (Maximo preferred). Comfortable managing high-volume workloads in a fast-paced environment. Strong coordination skills across contractors, suppliers and internal teams. Confident handling quotes, purchase orders and approval processes (government contract exposure beneficial). Resilient and adaptable, with the ability to work effectively within a challenging contract environment. Strong communicator with a polite, professional and confident manner via phone and email. Team player with a respectful and collaborative approach. Quick learner, able to pick up new systems and processes quickly.
About Disability Confident: A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience. Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.
ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government's Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
FF&E Program Coordinator (Maximo) for Government Contract in Wakefield employer: ISS
At ISS, we pride ourselves on being a world-leading workplace and facility management company that values people at its core. As an FF&E Program Coordinator, you will thrive in a dynamic and inclusive environment where your contributions are recognised and rewarded, with ample opportunities for professional growth and development. Our commitment to diversity, corporate responsibility, and high service standards ensures that you will be part of a team that makes a meaningful impact every day.
StudySmarter Expert Advice🤫
We think this is how you could land FF&E Program Coordinator (Maximo) for Government Contract in Wakefield
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on ISS and their values. Understanding their commitment to inclusivity and service excellence will help you align your answers with what they’re looking for.
✨Tip Number 2
Practice makes perfect! Run through common interview questions related to FF&E coordination and Maximo usage. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Show off your coordination skills! Be ready to share examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlighting your ability to juggle work orders will impress the hiring team.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you top of mind for the hiring team.
We think you need these skills to ace FF&E Program Coordinator (Maximo) for Government Contract in Wakefield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the FF&E Program Coordinator role. Highlight your experience with managing work orders, using Maximo, and coordinating with suppliers and contractors. We want to see how your skills align with our needs!
Showcase Your Organisational Skills:Since this role is all about organisation, give us examples of how you've successfully managed high volumes of work in the past. Whether it’s juggling multiple tasks or keeping records straight, let us know how you keep everything on track!
Communicate Clearly:In your written application, use clear and professional language. We value strong communication skills, so make sure your writing reflects that. A well-structured application can really help you stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at ISS
✨Know Your FF&E Inside Out
Make sure you understand the ins and outs of furniture, fixtures, and equipment (FF&E) management. Brush up on how to handle quotes, purchase orders, and the specific processes involved in government contracts. This knowledge will help you answer questions confidently and show that you're ready to take ownership of work orders.
✨Familiarise Yourself with Maximo
Since this role involves using Maximo to manage jobs, it’s crucial to get comfortable with the system. If you have experience with CAFM systems, be prepared to discuss that. If not, consider watching tutorials or reading up on Maximo to demonstrate your willingness to learn and adapt quickly.
✨Showcase Your Coordination Skills
This position requires strong coordination across various teams and external suppliers. Think of examples from your past experiences where you successfully managed multiple stakeholders or projects simultaneously. Be ready to share these stories during the interview to highlight your organisational skills.
✨Communicate Professionally
As a first point of contact for client work orders, your communication style is key. Practice articulating your thoughts clearly and professionally, both verbally and in writing. Prepare to discuss how you handle challenging situations with clients or contractors, showcasing your polite and confident manner.
