At a Glance
- Tasks: Coordinate project activities and support the team in achieving goals.
- Company: Join ISS, a leading workplace and facility management company.
- Benefits: Exciting career opportunities, inclusive culture, and commitment to personal growth.
- Other info: Dynamic environment with a focus on safety and inclusivity.
- Why this job: Be part of impactful projects and connect with diverse teams.
- Qualifications: Experience in administration; project management skills are a plus.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a proactive and detail-oriented individual who will act as a central coordination and communication point for the project team. The role will be primarily focused on the Critical Security Infrastructure (CSI) Project, with additional support to business-as-usual activities as required, including site attendance and stakeholder engagement.
Key Responsibilities
- Manage and maintain project documentation, including plans, reports, and relevant contractual records.
- Coordinate project meetings, manage calendars, take minutes, and track actions to completion.
- Support budget and resource monitoring through cost tracking, expense processing, and purchase order management.
- Act as a central communication hub between internal teams, external stakeholders, and suppliers.
- Monitor project progress and assist in maintaining accurate records and reporting.
- Ensure project activities comply with agreed standards, methodologies, and governance requirements.
- Provide administrative and logistical support to Project Managers across the CSI project.
- Support business-as-usual project and facilities management activities as required.
Professional and Personal Competencies/Qualifications
- Experience in an administrative or similar role; project or facilities management experience is desirable.
- Experience in public or private sector environments is beneficial.
- High proficiency in Microsoft Office, particularly Excel, and familiarity with project management software (e.g. MS Project).
- Experience using systems such as Maximo and Tririga is desirable.
- Strong understanding of project lifecycles, risk management, and documentation control.
- Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels.
- Strong organisational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
- Demonstrated commitment to embedding a safety-first culture.
- Willingness to travel and attend sites to support Project Managers at meetings.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience. Through a unique combination of intelligent solutions, high standards and people who care, we help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families.
ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.
ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
Project Administrator employer: ISS
At ISS, we pride ourselves on being a world-leading workplace and facility management company that values people at its core. Our inclusive work culture fosters professional growth and development, offering employees the chance to make a meaningful impact while working on exciting projects like the Critical Security Infrastructure (CSI) Project. With a commitment to corporate responsibility and a focus on diversity, we provide a supportive environment where everyone can thrive and contribute to our mission of making the world work better.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Get to know the company! Research ISS and its values, especially around inclusivity and diversity. This will help you tailor your conversations and show that you're genuinely interested in being part of something bigger.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role as a Project Administrator. It’s all about making connections!
✨Tip Number 3
Prepare for the interview by practising common questions related to project management and administration. Think about how your skills align with the job description and be ready to share specific examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the ISS team and contributing to our mission.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your experience in project management and administrative tasks, and show us how your skills align with the key responsibilities mentioned in the job description.
Show Off Your Skills:We want to see your proficiency in Microsoft Office, especially Excel! If you’ve used project management software like MS Project, don’t forget to mention it. Give us examples of how you've used these tools in past roles to manage documentation and track project progress.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for strong communication skills, so let your writing reflect that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about ISS and what we stand for!
How to prepare for a job interview at ISS
✨Know Your Project Management Basics
Brush up on your understanding of project lifecycles and risk management. Be ready to discuss how you’ve managed documentation and coordinated meetings in past roles, as this will show your familiarity with the responsibilities of a Project Administrator.
✨Show Off Your Communication Skills
Since this role involves acting as a central communication hub, prepare examples of how you've effectively engaged with stakeholders at various levels. Think about times when your communication made a difference in project outcomes.
✨Demonstrate Your Organisational Skills
Be prepared to talk about how you manage multiple priorities in a fast-paced environment. Share specific strategies or tools you use to stay organised, especially when it comes to tracking actions and maintaining project documentation.
✨Familiarise Yourself with Relevant Software
Make sure you’re comfortable with Microsoft Office, particularly Excel, and any project management software like MS Project. If you have experience with systems like Maximo or Tririga, highlight that too, as it shows you’re ready to hit the ground running.
