At a Glance
- Tasks: Support planning and coordination of large-scale workplace projects in a dynamic team.
- Company: Join ISS, a leading workplace and facilities management company with a people-first approach.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal and professional growth.
- Other info: Diverse and inclusive workplace committed to your development and success.
- Why this job: Be part of impactful projects worth £200 million and enhance your project management skills.
- Qualifications: Strong organisational skills and experience in project support or facilities management.
The predicted salary is between 36000 - 60000 £ per year.
Overview
We have a new and exciting opportunity for a Masterplan Admin Coordinator to join our Programme team delivering large-scale workplace and facilities projects.
In this role, you\'ll support the planning, coordination, and administration of projects, helping ensure smooth operations, manage documentation, and engage with multiple stakeholders in a fast-paced, collaborative environment. This role sits within a small, high-performing team delivering projects valued at around £200 million each. It is ideal for someone with experience in Workplace, Facilities Management, infrastructure operations, or a strong PA/EA background within FM. Support Project Managers with planning, scheduling, and delivery of workplace and facilities projects.
Responsibilities
- Maintain and update project documentation, trackers, and reports.
- Prepare presentations and PowerPoint decks consolidating delivery team content.
- Coordinate meetings, take minutes, and follow up on action items.
- Assist with procurement, purchase orders, and liaising with suppliers.
- Monitor project progress, resolve issues, and report on milestones and risks.
- Support audits, inspections, and compliance with Health & Safety requirements.
- Facilitate clear communication between project teams, stakeholders, and contractors.
- Manage document control, versioning, and handover documentation.
- Contribute to workshops and meetings with proactive solutions and insight.
Requirements / Qualifications
- Excellent organisational skills, a proactive approach, and the ability to adapt quickly in a fast-paced environment with multiple priorities and moving parts.
- Experience in project support, administration, or Workplace/Facilities Management.
- Strong coordination experience, with the ability to manage multiple tasks and stakeholders effectively.
- Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Familiarity with project management tools (e.g., MS Project, Smartsheet) is desirable.
- Excellent organisational, time management, and multitasking skills.
- Clear and confident communicator, both written and verbal.
- Practical, proactive, and solutions-focused with a collaborative mindset.
- Able to adapt quickly in a fast environment and manage competing priorities.
Disability and Diversity
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to .
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it\'s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government\\\'s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
Masterplan Admin Coordinator in London employer: ISS
At ISS, we pride ourselves on being a world-leading workplace and facility management company that values its people above all. As a Masterplan Admin Coordinator, you'll thrive in a dynamic and collaborative environment, where your contributions directly impact large-scale projects worth around £200 million. With a strong commitment to employee growth, diversity, and corporate responsibility, ISS offers a supportive culture that encourages innovation and inclusivity, making it an exceptional place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Masterplan Admin Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills align with what they need. This will help you stand out as a candidate who truly gets it.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being clear and confident is key. Consider doing mock interviews with friends or using online resources to sharpen your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Masterplan Admin Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant project support experience to show us you're the right fit for the Masterplan Admin Coordinator role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re passionate about workplace and facilities management. Share specific examples of how you've successfully managed multiple tasks or stakeholders in previous roles, so we can see your proactive approach in action.
Show Off Your Tech Skills:Since proficiency with Microsoft Office Suite is key, make sure to mention your experience with Excel, Word, PowerPoint, and any project management tools you’ve used. We love seeing candidates who are comfortable with technology!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at ISS
✨Know Your Projects
Before the interview, dive deep into the types of workplace and facilities projects the company has delivered. Familiarise yourself with their scale and impact, especially those valued at around £200 million. This will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples that demonstrate your ability to manage multiple tasks and stakeholders. Think of specific instances where you successfully coordinated meetings or maintained project documentation under tight deadlines.
✨Master Microsoft Office
Brush up on your Microsoft Office skills, particularly Excel, Word, and PowerPoint. Be ready to discuss how you've used these tools in past roles, especially for creating reports or presentations. If you have experience with project management tools like MS Project or Smartsheet, make sure to highlight that too!
✨Communicate Clearly
As a Masterplan Admin Coordinator, clear communication is key. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You might even want to prepare a brief presentation on a relevant topic to showcase your communication skills during the interview.
