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For Companies At a Glance
- Tasks: Coordinate shutdown processes and manage work orders for unique building systems.
- Company: Join ISS, a leading facility management company dedicated to enhancing user experiences.
- Benefits: Enjoy a diverse workplace with opportunities for growth and development.
- Why this job: Gain exposure to specialised systems and enjoy a technically engaging workload.
- Qualifications: Experience in FM coordination and CAFM systems is essential; not suitable for entry-level.
- Other info: ISS values diversity and inclusivity, welcoming applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
This is a rare chance to work in a unique environment, offering exposure to some of the most specialised and uncommon building systems in the UK.
The role promises a technically engaging workload, perfect for those seeking variety and complexity beyond typical maintenance responsibilities.
With few opportunities like this nationwide, it’s an excellent step for anyone looking to develop their career in a truly distinctive setting.
Key Responsibilities
- Attend and contribute to regular shutdown planning meetings
- Accurately record and distribute meeting minutes to stakeholders
- Raise and manage work orders using TriRiga CAFM system
- Schedule internal teams and external contractors for required tasks
- Collate and submit RAMS to Compliance Monitoring Officer
- Coordinate materials and manage goods receipt to avoid delays
- Oversee full shutdown process to ensure seamless execution
Professional and Personal Competencies / Qualifications
- Strong background in hard FM or service & maintenance coordination
- Must have hands‑on experience with managing work orders and POs
- Skilled in contractor booking and coordination processes
- Confident reviewing WIP, financial documentation, and reporting
- Advanced admin capabilities, ideally at coordinator / senior admin level
- Not suitable for entry‑level or general admin / customer service profiles
- Experience with CAFM or similar FM systems is essential
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
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FM Shutdown Team Coordinator employer: ISS
Contact Detail:
ISS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FM Shutdown Team Coordinator
✨Tip Number 1
Familiarise yourself with the TriRiga CAFM system, as it's essential for managing work orders and scheduling tasks. Consider taking an online course or tutorial to boost your confidence and understanding of this software.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who have experience in shutdown processes. Attend industry events or join relevant online forums to gain insights and make valuable connections.
✨Tip Number 3
Prepare to discuss your hands-on experience in managing work orders and coordinating contractors during the interview. Be ready to share specific examples that highlight your problem-solving skills and ability to oversee complex processes.
✨Tip Number 4
Research ISS and their approach to workplace and facility management. Understanding their values and commitment to diversity and inclusion will help you align your responses during the interview and demonstrate your fit for the company culture.
We think you need these skills to ace FM Shutdown Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in hard FM and service coordination. Emphasise any hands-on experience with work orders, POs, and CAFM systems to align with the job requirements.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the unique environment at ISS. Mention specific experiences that demonstrate your ability to manage shutdown processes and coordinate teams effectively.
Highlight Relevant Skills: Clearly outline your advanced admin capabilities and any experience you have with financial documentation and reporting. This will show that you are well-equipped for the responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or inconsistencies. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at ISS
✨Understand the Role
Make sure you thoroughly understand the responsibilities of the FM Shutdown Team Coordinator. Familiarise yourself with shutdown planning, work order management, and the TriRiga CAFM system, as these will likely be key discussion points during your interview.
✨Showcase Relevant Experience
Prepare to discuss your background in hard FM or service and maintenance coordination. Highlight specific examples where you've successfully managed work orders, scheduled teams, or coordinated contractors, as this will demonstrate your suitability for the role.
✨Demonstrate Strong Communication Skills
Since the role involves attending meetings and distributing minutes, it's crucial to showcase your communication skills. Be ready to explain how you ensure clarity and accuracy in your documentation and how you engage with stakeholders effectively.
✨Emphasise Your Problem-Solving Abilities
The position requires overseeing the full shutdown process, so be prepared to discuss how you've tackled challenges in previous roles. Share examples of how you've managed delays or issues, ensuring seamless execution of tasks.