We are seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager.
The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities., We are looking for a highly organised and proactive individual who can manage multiple priorities while maintaining accuracy and attention to detail.
This role will play a key part in supporting purchase orders, invoicing, supply chain onboarding, project documentation and project close-out activities.
Key Responsibilities
- Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.
- Raise and track purchase orders, supplier commitments and associated project documentation.
- Coordinate and track month-end billing and invoicing status, highlighting outstanding actions to the project team.
- Manage supply chain vetting, onboarding and contractor inductions, ensuring records are maintained.
- Support the production and maintenance of CDM 2015 project health and safety files, folders and project records.
- Coordinate the collation, review and upload of O&M manuals, certificates, drawings and handover documentation.
- Organise meetings, agendas, presentations, minutes and action trackers, ensuring actions are followed through.
- Maintain project trackers, reporting information and document control, ensuring records remain accurate and up to date.
- Ability to review, interpret and work through quotations and reports.
- Numerate, accurate and detail-focused.
- Confidence using different systems, including in-house platforms and Excel spreadsheets.
- Strong attention to detail and accuracy.
- Good communication and coordination skills, with the ability to liaise effectively with relevant stakeholders.
Facilities Management (FM) experience is not essential; familiarity with quotation processes and a willingness to learn are key.
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,
#aplacetobeyou,
#facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government's Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
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Contract Administrator in City of London employer: ISS
At ISS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. Our commitment to sustainability not only drives our business but also provides employees with meaningful opportunities to contribute to impactful net zero initiatives. With a focus on professional growth and a supportive environment, particularly in the vibrant South East England region, we empower our team members to thrive while making a difference in the corporate banking sector.
