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- Tasks: Support a dynamic team by managing schedules, coordinating travel, and handling expenses.
- Company: Join Livv, a part of ISS Facility Services, creating inspiring workplaces for over 100 years.
- Benefits: Enjoy bonuses, private healthcare, mental health support, and personal travel insurance.
- Why this job: Be an ambassador for exceptional service in a fast-paced, inclusive environment that fosters growth.
- Qualifications: Strong organizational skills, professional communication, and advanced proficiency in Microsoft Office required.
- Other info: Work Monday to Friday, 40 hours a week, in a prestigious global financial services firm.
The predicted salary is between 28800 - 43200 £ per year.
About UsAt Livv, we believe that a company’s workplace is the embodiment of its culture, beliefs and aspirations. We design and deliver inspiring workplaces where people want to be – places that work, think and give.Through great people, innovative tools & technologies, and expert concepts, we create special workplaces, enabling happy people to do their best work every day. Fully supported by offsite service experts and workplace specialists.For our people, Livv provides a professional home. An inclusive place where they can be themselves, make new friends, hone their skills and develop their career through our industry accredited learning & development programme.Livv is proud to be a part of ISS Facility Services, a leading global workplace experience and facility management company, with over 100 years’ experience.About the RoleAs a Team Assistant, you will join a prestigious global financial services firm, supporting a dynamic team with responsibilities such as managing complex diaries, coordinating international travel, and handling expense management.Calendar & Meeting Management: Manage complex schedules, prepare meeting materials, and set up international conference calls.Travel Coordination: Arrange travel, including flights, visas, and accommodation, with detailed itineraries and booking confirmations.Administrative Support: Handle incoming calls, maintain contact systems, and perform general office tasks such as filing, scanning, and mailing.Expense & CRM Management: Submit expenses through Concur and ensure CRM (Perform) is consistently updated for Account Managers.About You As the Team Assistant, you will drive a key part of the customer touchpoint journey, as an ambassador of exceptional customer service for ISS Livv and its clients.Exceptional Organisational Skills: Highly organised with strong time management, task prioritisation, and coordination abilities, even in fast-paced environments.Professional Communication: Excellent verbal and written communication skills, with proven experience supporting Senior Executives.Technical Proficiency: Advanced skills in Microsoft Outlook, Word, and Excel; knowledge of Concur and CRM systems is a plus.Attention to Detail: Expertise in planning multi-time zone schedules, reconciling AMEX and FX differences, and understanding workplace Health and Safety.Working HoursSchedule: Monday to Friday, 40 hours per weekAdditional Benefits BonusISS PensionPrivate Healthcare OptionsMental Health & Wellbeing SupportPersonal Travel Insurance
Team Assistant employer: ISS UK Limited
Contact Detail:
ISS UK Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarize yourself with the tools and technologies mentioned in the job description, especially Microsoft Outlook, Word, and Excel. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your exceptional organizational skills by preparing examples of how you've managed complex schedules or coordinated travel in previous roles. This will illustrate your ability to handle the responsibilities of a Team Assistant effectively.
✨Tip Number 3
Highlight any experience you have with expense management systems like Concur or CRM platforms. If you don't have direct experience, consider familiarizing yourself with these tools through online tutorials to show your initiative.
✨Tip Number 4
Prepare to discuss your communication skills in detail. Think of specific instances where you provided exceptional customer service or supported senior executives, as this aligns perfectly with the role's requirements.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Team Assistant position. Understand the key responsibilities and required skills, such as calendar management, travel coordination, and administrative support.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the role. Emphasize your organizational skills, communication abilities, and any technical proficiency in tools like Microsoft Outlook, Word, and Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills and experiences make you a great fit for the Team Assistant role at Livv.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at ISS UK Limited
✨Showcase Your Organizational Skills
As a Team Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings or coordinated travel in the past.
✨Demonstrate Professional Communication
Since you'll be supporting Senior Executives, it's important to highlight your communication skills. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated in previous roles.
✨Highlight Technical Proficiency
Familiarize yourself with Microsoft Outlook, Word, and Excel, as well as any CRM systems you've used. Be ready to discuss your experience with these tools and how they can help you excel in the role.
✨Emphasize Attention to Detail
Attention to detail is key in this role. Prepare to share instances where your meticulous nature has helped prevent errors or improved processes, especially in managing multi-time zone schedules or expense reports.
