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- Tasks: Supervise housekeeping teams and manage maintenance for a safe, clean workplace.
- Company: Join Velux UK, a leader in innovative building solutions.
- Benefits: Full-time role with opportunities for growth and development.
- Why this job: Be the go-to person for creating an efficient and welcoming work environment.
- Qualifications: Experience in facilities management and strong organisational skills required.
- Other info: Dynamic team atmosphere with flexibility in working hours.
The predicted salary is between 36000 - 60000 £ per year.
Location: Velux UK, Woodside Way, Glenrothes, Fife, Scotland, KY7 4ND
Department: Facilities Management – ISS
Reports To: ISS Key Account Manager
Employment Type: Full-time, Office-based
Overview
ISS is proud to support Velux UK at their Glenrothes head office. We’re looking for a Facilities Management / Workplace Coordinator to join the team on a full-time basis at Velux’s site. This role plays a vital part in ensuring the smooth day-to-day operations of the workplace, focusing on managing housekeeping teams and overseeing maintenance activities to maintain a safe, clean, and efficient environment.
Responsibilities
- Supervise and coordinate housekeeping teams to maintain the highest standards of cleanliness and compliance.
- Manage reactive maintenance requests and Planned Preventive Maintenance (PPM) schedules, ensuring timely and effective completion.
- Carry out minor repairs and general handyman tasks as needed.
- Liaise with contractors and internal stakeholders to ensure smooth facilities operations, including HVAC, electrical, plumbing, and building fabric maintenance.
- Monitor facilities budgets to ensure cost-effective service delivery.
- Conduct regular health and safety risk assessments and provide team training to maintain compliance.
- Serve as the main point of contact for all facility-related matters across the site.
- Prepare regular reports on housekeeping, maintenance activities, and health & safety performance.
Qualifications
- Experienced in facilities management, with a particular focus on housekeeping and hard services coordination.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent communicator with strong interpersonal skills.
- Knowledgeable about health and safety regulations and PPM scheduling.
- Comfortable using facilities management software and basic building system knowledge.
- IOSH or NEBOSH certification is desirable but not essential.
Working Conditions
- Full-time role based at the Velux Glenrothes site.
- Flexibility in working hours may be required for urgent or out-of-hours maintenance issues.
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Workplace Coordinator employer: ISS Facility Services UK
Contact Detail:
ISS Facility Services UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator
✨Tip Number 1
Network like a pro! Reach out to current employees at Velux UK on LinkedIn or through mutual connections. A friendly chat can give us insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching common facilities management scenarios. Think about how you’d handle housekeeping coordination or maintenance requests, and be ready to share your experiences with us.
✨Tip Number 3
Show off your organisational skills! During the interview, highlight specific examples of how you've managed multiple priorities in past roles. We love hearing about real-life situations that demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining the Velux team.
We think you need these skills to ace Workplace Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities management, especially in housekeeping and maintenance. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Workplace Coordinator role. Share specific examples of how you've managed teams or handled maintenance tasks in the past – we love a good story!
Show Off Your Organisational Skills: Since this role involves juggling multiple priorities, make sure to highlight your organisational skills in your application. We want to know how you keep everything running smoothly, so give us some concrete examples!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join the team!
How to prepare for a job interview at ISS Facility Services UK
✨Know Your Stuff
Make sure you brush up on facilities management basics, especially around housekeeping and maintenance. Familiarise yourself with common health and safety regulations, as well as Planned Preventive Maintenance (PPM) schedules. This knowledge will show that you're serious about the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple priorities in previous roles. Think about times when you coordinated teams or handled maintenance requests efficiently. Being able to demonstrate your organisational prowess will be key in this role, so have those stories ready to share!
✨Communicate Like a Pro
Since you'll be liaising with various stakeholders, practice clear and concise communication. Be ready to discuss how you've effectively communicated with teams or contractors in the past. Good interpersonal skills can set you apart, so don’t shy away from showcasing your ability to connect with others.
✨Get Familiar with the Tools
If you know any facilities management software, make sure to mention it during the interview. If not, do a bit of research on common tools used in the industry. Showing that you're tech-savvy and willing to learn will give you an edge, especially since this role involves managing budgets and reporting.