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- Tasks: Coordinate space planning and manage office moves with creativity and precision.
- Company: Join a dynamic team in Central Scotland focused on innovative workspace solutions.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of exciting projects that shape work environments and enhance collaboration.
- Qualifications: AutoCAD experience is essential; strong communication skills are a must.
- Other info: Occasional overnight stays required; perfect for those who love variety in their work.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central Scotland (occasional overnight stays required)
The Space Planning & Move Co-Ordinator role includes but is not limited to the following tasks:
- Delivering space planning rearrangements.
- Planning and implementing move projects, tasks, and move layout designs.
- Managing day-to-day small moves, office reconfigurations, and new furniture requests.
- Generating tasks and requests for maintenance or services that are related to moves.
- AutoCad Experience is essential.
Qualifications / Experience:
TECHNICAL EXPERTISE / KNOWLEDGE / QUALIFICATIONS
The core skills required of all resources are space planning, stakeholder engagement and contractor management, move management and knowledge of the building regulations in relation to office design. Interior Design or architectural skills will be an advantage but not essential.
Operational
- Build strong relationships with the Stakeholders and Project managers to gain a knowledge of coming works.
- Schedule works to provide best value for the client and customer.
- Keep Moves tracker document up to date at all times.
- Ensure that PO’s are raised and tracked before work takes place.
- Provide regular updates on workload and pipeline works to the MAC & Space Planning manager.
- Monitor workloads and report when resource is over or under utilised.
- Process management for MAC, including maintaining all processes within a live system.
- Liaising with Delivery Managers and vendors.
- Ensure all completion documentation is in place and filed following completion of projects.
- Attend weekly coordination and scheduling meetings and be comfortable presenting updates.
- Approval of e-permits, access permits, and contractor RAMS for small works.
Managing Risks/ Opportunities and Issues
- Analysing all significant risks and making recommendations or initiating corrective action as appropriate.
- Sign off gatekeeper.
- Ensuring that all works have financial approval before added to the schedule of works list.
- Track direct costs, as well as ISS costs.
Client Relationships
- To maintain day to day contact with Client representatives / stakeholders to review and resolve operational matters.
- To respond rapidly to short term operational issues.
- Provide regular updates and management information on financial issues.
Safety/Environment
- To bring to the teams’ attention any safety issue.
- To conduct day to day operations with due regard to environmental standards, legislation, and regulatory requirements.
Quality
- To ensure that the highest quality standards are applied in all areas of day-to-day activity in order to satisfy and maintain ISS defined standards and the requirements of external quality verification.
Experiences:
- Demonstrate experience in the use of Computer Aided Design (CAD) Auto Cad software.
- Demonstrate experience in delivering space planning rearrangements.
- Demonstrate an understanding of Building Regulations.
- Demonstrate experience in managing financial tracking and operations.
- Demonstrate experience of estimating project costs, and presenting high quality cost documents to customers.
- Demonstrate experience of managing and coordinating move projects.
- Demonstrate IT literacy capability for software application with full literacy with Microsoft Office suite including Teams.
- Demonstrate experience of managing time to deliver quality information to stakeholders.
Attributes:
- Excellent communicator.
- Full Driving License.
- CAD.
Space Planner & Moves Coordinator employer: ISS Facility Services UK
Contact Detail:
ISS Facility Services UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Space Planner & Moves Coordinator
✨Tip Number 1
Familiarise yourself with AutoCAD if you haven't already. Since experience with this software is essential for the role, consider taking a short online course or tutorial to brush up on your skills and demonstrate your commitment to mastering the tool.
✨Tip Number 2
Network with professionals in space planning and move management. Attend industry events or join relevant online forums to connect with others in the field. This can help you gain insights into the role and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with stakeholder engagement during interviews. Think of specific examples where you've successfully managed relationships and communicated effectively, as this is a key aspect of the role.
✨Tip Number 4
Stay updated on building regulations and safety standards related to office design. Being knowledgeable about these topics will not only enhance your application but also show that you're proactive and well-prepared for the responsibilities of the position.
We think you need these skills to ace Space Planner & Moves Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in space planning, move management, and AutoCAD proficiency. Use specific examples that demonstrate your skills in these areas.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Space Planner & Moves Coordinator role. Mention your experience with stakeholder engagement and project management, and explain why you're passionate about this position.
Showcase Technical Skills: Emphasise your technical expertise in AutoCAD and any knowledge of building regulations. If you have experience in interior design or architecture, be sure to include that as well.
Highlight Communication Skills: Since excellent communication is crucial for this role, provide examples of how you've successfully communicated with stakeholders or managed teams in previous positions. This will demonstrate your ability to maintain strong client relationships.
How to prepare for a job interview at ISS Facility Services UK
✨Showcase Your CAD Skills
Since AutoCAD experience is essential for this role, be prepared to discuss your proficiency with the software. Bring examples of past projects where you've used CAD to deliver space planning rearrangements, and be ready to explain your design choices.
✨Demonstrate Stakeholder Engagement
This position requires strong relationships with stakeholders. Prepare to share specific examples of how you've successfully engaged with clients or project managers in the past, highlighting your communication skills and ability to resolve operational matters.
✨Discuss Financial Tracking Experience
Understanding financial tracking and operations is crucial. Be ready to talk about your experience in managing budgets, estimating project costs, and presenting financial documents. This will show your capability in handling the financial aspects of move projects.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think of situations where you had to manage risks or respond to short-term operational issues, and be prepared to explain your thought process and the outcomes.
