Medical Affairs Event Planner in Uxbridge

Role: Medical Affairs Corporate Event Planner (Pharmaceutical Sector)

Location: Hybrid-working – Stockley Park, Uxbridge (3 days office / 2 days remote)

Length: 12-month contract

Rate: Market Rates (Inside IR35, via Umbrella)

Start Date: March 2026 (or ASAP)

The Opportunity: ISR Recruitment are delighted to be supporting a leading global pharmaceutical organisation in their search for an experienced Medical Affairs and Corporate Event Planner to join their Meeting and Events team on an initial 12-month contract. This is an excellent opportunity for a highly organised and proactive professional with a background in pharmaceutical or healthcare event management to contribute to the compliant delivery of key Medical Affairs programmes, including Advisory Boards, departmental meetings and other high-profile healthcare professional (HCP) events.

Skills, Qualifications and Experience:

• Bachelor’s degree (or equivalent) with 4+ years’ experience in corporate event planning ideally within the pharmaceutical or healthcare sectors.
• Proven success in managing complex logistics, budgets and vendor relationships within regulated environments.
• Strong understanding of HCP engagement compliance, including contracting and payment processes.
• Excellent communication, negotiation and stakeholder management skills who is highly organised, detail-oriented and capable of managing multiple priorities simultaneously.
• Confident working with internal compliance and event management systems (experience with Cvent or Veeva is a major bonus).
• Strong proficiency in Microsoft Office applications.

NB: The role will include regular travel across UK and Europe, at least once per month, generally 3 or 4 days at a time but can be up to a week on occasions.

Role and Responsibilities:

• Plan and deliver Medical Affairs Advisory Programs, departmental meetings and other HCP-facing events from concept to completion.
• Ensure all activities comply with internal policies, industry regulations and global transparency requirements.
• Act as the central point of contact for stakeholders, vendors and HCPs on all aspects of event logistics and execution.
• Manage the full lifecycle of events through internal systems, ensuring accurate documentation, timely approvals and compliance.
• Conduct venue sourcing, site inspections and vendor negotiations in alignment with procurement and legal standards.
• Manage event budgets including purchase orders, reconciliations and compliance reporting.
• Attend key events to ensure seamless execution and a high-quality experience for all participants.
• Contribute to process improvement initiatives and share best practice across the team and provide guidance and training on compliant event processes to colleagues as required.