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- Tasks: Support Commercial Operations and Government Affairs with admin tasks, calendar management, and event coordination.
- Company: Join a global pharmaceutical leader driving innovation in clinical solutions.
- Benefits: Enjoy remote work options and competitive pay of £26.00 to £28.00 per hour.
- Why this job: Gain valuable experience in a fast-paced environment while working with senior management.
- Qualifications: Proven admin experience, strong communication skills, and proficiency in MS Office required.
- Other info: Opportunity to learn SAP for supplier management; ideal for those keen on the pharmaceutical industry.
Due to an internal secondment, a 12 month contractor position has arisen for an Administration Coordinator to support the Commercial Operations and Government Affairs functions for a global pharmaceutical company.
Skills and Experience:
- Proven administration experience within a fast paced organization supporting Senior Level Management
- Experience with data management and MS Office (Excel, Word, PowerPoint and Outlook)
- Keen to take the initiative, resilience under pressure and a strong ability to prioritise
- Forward thinking with excellent communication and high level organisational skills
- This role requires high levels of accountability, integrity and the ability to be an excellent team player
- You will be comfortable working with a degree of ambiguity in an individual or team environment
- Proven knowledge of pharmaceutical processes and systems would be advantageous but not essential, e.g. Promomats
Role and Responsibilities:
- Provide administration support, including calendar management and travel arrangements
- Interaction with and generation of contracts with external suppliers and agencies
- Management of Purchase Order creation, tracking and receipting
- Handle general customer enquiries and route questions to appropriate resources within the business
- Assist with compliance processes and liaise with agencies and internal staff to ensure that items are uploaded on to the Promomats compliance system
- Work with the Commercial Operations and Government Affairs teams on defined projects
- Responsible for coordinating events which includes the planning, organizing and implementation of a number of event activities
- Maintaining and ensuring Opex trackers are up-to-date when raising POs
- Being able to use Ariba SAP for supplier management, PO raising and monthly accrual engine clearing. This can be taught if the candidate does not have this specific experience in SAP.
Administrative Coordinator employer: ISR Recruitment
Contact Detail:
ISR Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Familiarise yourself with the pharmaceutical industry and its processes. Even if you don't have direct experience, understanding the basics can help you stand out during discussions and interviews.
✨Tip Number 2
Brush up on your MS Office skills, especially Excel and PowerPoint. Being able to demonstrate your proficiency in these tools can be a significant advantage when supporting senior management.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. This will highlight your ability to prioritise effectively.
✨Tip Number 4
Network with professionals in the pharmaceutical sector. Engaging with others in the field can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in fast-paced environments. Emphasise your skills in data management and proficiency with MS Office applications, as these are crucial for the role.
Craft a Strong Cover Letter: In your cover letter, demonstrate your initiative and resilience under pressure. Provide examples of how you've successfully prioritised tasks and supported senior management in previous roles.
Highlight Relevant Skills: Clearly outline your communication and organisational skills in your application. Mention any experience you have with compliance processes or event coordination, as these are key responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no errors. A well-presented application reflects your attention to detail, which is essential for an Administrative Coordinator.
How to prepare for a job interview at ISR Recruitment
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience, especially in fast-paced environments. Be ready to discuss specific examples of how you've supported senior management and managed multiple tasks effectively.
✨Demonstrate Proficiency in MS Office
Since the role requires strong skills in MS Office, particularly Excel, Word, PowerPoint, and Outlook, prepare to discuss your experience with these tools. You might even want to mention any advanced functions or features you are familiar with.
✨Exhibit Strong Communication Skills
Communication is key in this role, so be prepared to demonstrate your ability to interact with various stakeholders. Think of examples where your communication skills helped resolve issues or facilitated collaboration.
✨Prepare for Scenario-Based Questions
Given the need for resilience under pressure and the ability to handle ambiguity, expect scenario-based questions. Prepare to share how you've navigated challenging situations in the past, showcasing your problem-solving and prioritisation skills.
