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- Tasks: Support the Ward Manager with day-to-day admin and manage patient records.
- Company: Join the Devon Partnership NHS Trust, a leader in compassionate mental health care.
- Benefits: Competitive salary, full-time or part-time options, and a supportive work environment.
- Why this job: Gain valuable experience in mental health while developing essential administrative skills.
- Qualifications: Business Administration Level 3 or equivalent experience required.
- Other info: Dynamic role with opportunities for personal and professional growth.
The predicted salary is between 24937 - 26958 £ per year.
An exciting administration opportunity has arisen within Coombehaven Ward at The Cedars. The ward is a 16‑bedded Adult Acute Inpatient ward that provides recovery‑focused and compassionate care. This role will be up to 37.5 hrs per week and will provide insight into adult mental health conditions, therapies, and interventions while developing lifelong skills in managing challenging situations and diverse patients.
Main Duties:
- Support the Ward Manager and Multi‑Disciplinary Team (MDT) with day‑to‑day administration.
- Take minutes at MDT meetings, business meetings and ad‑hoc professional meetings.
- Amend and update staff rotas (Health Roster).
- Order supplies and manage petty cash.
- Upload patient records and staff files.
- Produce packs for patients and other administrative support tasks.
Qualifications:
- Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience.
- Evidence of continuing professional and personal development.
Desirable Qualifications:
- ICDL (International Computer Driving Licence) or equivalent computer competency.
Experience:
- Excellent organisational and prioritisation skills.
- Ability to adapt to change and work under pressure.
- Previous experience within an administrative or secretarial team.
- Experience of handling confidential and complex information.
- Ability to take accurate formal and informal minutes.
Knowledge and Skills:
- Intermediate IT skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Working knowledge of administrative procedures including diary management and appointment scheduling.
- Experience in creating electronic records and filing systems.
- Ability to meet deadlines.
Contract Information:
- Band: Band 3
- Salary: £24,937 to £26,958 a year
- Contract: Permanent
- Working pattern: Full‑time, Part‑time
- Reference: C9369‑25‑0847
Employer Details:
- Devon Partnership NHS Trust
- The Cedars, Dryden Road, Exeter, EX2 5SN
- Website: https://www.dpt.nhs.uk/
Ward Administrator in Exeter employer: Islet Systems
Contact Detail:
Islet Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ward Administrator in Exeter
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare admin field, especially those who work at The Cedars or similar places. A friendly chat can give us insider info and maybe even a foot in the door.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Coombehaven Ward and understand their approach to patient care. We want to show that we’re not just interested in the role but also in their mission.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with us. Focus on common questions for admin roles and how we can highlight our organisational skills and experience in handling confidential information.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, it shows we’re serious about joining the team at Devon Partnership NHS Trust.
We think you need these skills to ace Ward Administrator in Exeter
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Ward Administrator. We want to see how you can support the team and contribute to the compassionate care provided at Coombehaven Ward.
Show Off Your Organisational Skills: Since this role involves a lot of administration, be sure to showcase your organisational and prioritisation skills in your application. Give us examples of how you've managed tasks under pressure or handled complex information in the past.
Highlight Relevant Experience: If you've got experience in an administrative or secretarial role, make it shine! We’re looking for evidence of your ability to take minutes, manage diaries, and handle confidential information, so don’t hold back on those details.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Islet Systems
✨Know Your Stuff
Familiarise yourself with the role of a Ward Administrator and the specific duties mentioned in the job description. Understand the importance of supporting the Ward Manager and Multi-Disciplinary Team, and be ready to discuss how your skills align with these responsibilities.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and prioritisation skills. Think about times when you successfully managed multiple tasks or adapted to changes under pressure, as these are crucial for the role.
✨Practice Minute-Taking
Since taking minutes at meetings is part of the job, practice this skill beforehand. You could even ask a friend to conduct a mock meeting while you take notes, so you can demonstrate your ability to capture important information accurately.
✨Brush Up on IT Skills
Make sure you're comfortable with Microsoft Office applications, especially Word and Excel. Consider preparing a few examples of how you've used these tools in previous roles, particularly in creating records or managing schedules.
