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- Tasks: Support the Ward Manager and team, manage records, and ensure smooth ward operations.
- Company: Join the Devon Partnership NHS Trust, dedicated to compassionate mental health care.
- Benefits: Competitive salary, flexible working options, and opportunities for personal development.
- Why this job: Make a real difference in mental health while gaining valuable administrative skills.
- Qualifications: Business Administration Level 3 or equivalent experience required.
- Other info: Inclusive employer encouraging applications from diverse backgrounds.
The predicted salary is between 24937 - 26958 £ per year.
An exciting administration opportunity has arisen to work within Coombehaven Ward at The Cedars. Coombehaven is a 16‑bed adult acute inpatient ward providing recovery focused and compassionate care. The role is up to 37.5 hours per week. This role will give you insight into adult mental health conditions and the therapies we offer. It provides lifelong skills in dealing with challenging situations and diverse individuals, and the chance to contribute to positive changes in the NHS and society.
Main duties:
- Provide support to the Ward Manager and MDT.
- Minute taking of MDTs, business meetings and adhoc professional meetings.
- Amend and update staff rotas (Health Roster).
- Order supplies.
- Upload patient records.
- Upload to staff files.
- Maintain petty cash.
- Produce packs for patients.
Qualifications – Essential:
- Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience.
- Evidence of continuing professional and personal development.
Qualifications – Desirable:
- ICDL (International Computer Driving Licence) or equivalent experience.
Experience – Essential:
- Excellent organisational skills.
- Ability to prioritise workload and adapt to change.
- Previous experience within an administrative or secretarial team.
- Experience dealing with confidential and complex information.
- Ability to take accurate formal and informal minutes.
Knowledge and Skills – Essential:
- Intermediate IT skills in Microsoft Office packages (Word, Excel, PowerPoint, Outlook).
- Working knowledge of diary management, arranging appointments, and general administrative procedures.
- Experience with electronic records and filing systems.
- Ability to meet deadlines and work under pressure.
Person Specification – Essential:
- Intermediate IT skills in Microsoft Office packages (Word, Excel, PowerPoint, Outlook).
- Working knowledge of diary management, arranging appointments, and administrative procedures.
- Experience with electronic records and filing systems.
- Ability to meet deadlines and work under pressure.
Employer Details:
- Employer name: Devon Partnership NHS Trust
- Address: The Cedars, Dryden Road, Exeter, EX2 5SN
- Website: https://www.dpt.nhs.uk/
Employment Details:
- Reference number: C9369-25-0847-2
- Contract: Permanent
- Working pattern: Full-time, Part-time
- Salary: £24,937 to £26,958 a year
- Band: 3
We are committed to being an inclusive employer. Applications are encouraged and welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part‑time and flexible working applications will be considered and supported where possible. We particularly encourage applicants with lived experience of mental health and learning disabilities. We are a Disability Confident Employer. Please note that this vacancy does not meet the requirement for a certificate of sponsorship.
Ward Administrator in Devon employer: Islet Systems
Contact Detail:
Islet Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ward Administrator in Devon
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on Coombehaven Ward and the Devon Partnership NHS Trust. Understanding their values and how they operate will help you connect with the interviewers and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administration and mental health. Think about your past experiences and how they relate to the skills needed for this role. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to discuss how you've managed your workload in previous roles. Use specific examples to demonstrate your ability to prioritise tasks and handle pressure, as these are key skills for a Ward Administrator.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on the Devon Partnership NHS Trust site. This way, you can ensure your application is seen by the right people and you’ll have access to any updates regarding your application status.
We think you need these skills to ace Ward Administrator in Devon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Ward Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like minute-taking and managing confidential information.
Showcase Your Skills: Don’t forget to emphasise your organisational skills and ability to prioritise tasks. Mention any experience you have with Microsoft Office and electronic records, as these are key for the role.
Be Professional Yet Personal: While it’s important to maintain a professional tone, let your personality shine through. Share your passion for contributing to mental health care and how your background aligns with the values of the Devon Partnership NHS Trust.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets the attention it deserves!
How to prepare for a job interview at Islet Systems
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Ward Administrator. Familiarise yourself with the specific tasks mentioned in the job description, like minute-taking and managing staff rotas. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and adapted to changes, as these are key aspects of the job.
✨Brush Up on Your IT Skills
The job mentions intermediate IT skills in Microsoft Office packages. Make sure you're comfortable using Word, Excel, and Outlook. You might be asked to demonstrate your proficiency, so consider doing a quick refresher on any features you’re less familiar with, especially those related to diary management and electronic records.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle challenging situations or confidential information. Think of scenarios where you had to deal with sensitive data or difficult conversations, and be ready to explain your approach. This will show your ability to maintain professionalism under pressure, which is crucial in a healthcare setting.