Volunteer Project Manager

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Hours: 30 hours per week

Contract Type: Fixed term 12 months

Location: ST Marys Isle of Wight (a hybrid working pattern across St Mary\’s IOW and QA Hospital, Cosham would be considered)

Job purpose

• In conjunction with the Voluntary Services Manager, provide leadership and support to the Volunteer Services team and lead on the Communities Health Action Together (CHAT) Partners project and community Volunteers.
• Introduce a shared volunteering infrastructure, such as a passporting scheme alongside the CHAT partners to help promote collaboration between statutory organisations, voluntary community and social enterprises (VCSEs), and NHS trusts.
• To provide personal development, support and direction to the voluntary services team.
• Building volunteer capacity in the community
• In consultation with the Voluntary Services Manager, support the development and introduction of new community volunteer roles in response to the changing needs of patients, carers, staff and within the context of delivering health care during and post COVID 19.
• Ensure governance processes are in place to support safe, effective, and compassionate delivery of the new volunteer initiatives

Main duties of the job

• To lead on the CHAT project, including the development of project plans, timelines, and associated resource allocation
• Plan and organise health fairs within the local community, working alongside the third sector to introduce a shared volunteer recruitment process
• to lead, manage and support the delivery of new volunteer initiatives in the community
• to provide support and training to the community volunteers
• to provide leadership to the voluntary services team, deputising for the Voluntary Services Manager
• to ensure that volunteers have clear high-quality information about their role, following a comprehensive recruitment and induction process and relevant training

About us

Our vision for Single Corporate Services

Isle of Wight NHS Trust (IWT) and Portsmouth HospitalsUniversity NHS Trust (PHU) have a shared vision of a single corporate serviceacross our two organisations, supported by a single set of identical systemsand processes, under joint leadership, to drive significant efficiencies,improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate ServicesDivision.

Why are we changing the way we deliver Corporate Services? Workingas a partnership, both IWT and PHU have a shared vision for excellence in carefor our patients and communities; with a set of strategic aims underpinning howwe will achieve this. The creation of a single corporate service is essentialfor us to support our clinical and operational services, and our widertransformation programme.

Job responsibilities

Support the delivery of new volunteer initiatives across theTrust to build on-site capacity of volunteers.

Responsible for the recruitment and onboarding of communityVolunteers

Work closely with the CHAT partnership to introduce newvolunteer initiatives

across the community in a timely manner. Managingcommunication with all levels of staff to ensure understanding and gainco-operation.

Project manage and lead the introduction of a sharedrecruitment/passporting process across Hampshire and the IOW as part of theCHAT partnership

Co-ordinating community health alongside the third sectorand community volunteer fairs.

Provide leadership and support to the voluntary servicesteam, deputising for the Voluntary Services Manager as appropriate

Work to secure the physical resources required of this post.

Create and monitor a governance structure for the newvolunteer service provision to ensure clear documentation and trainingprovision

Organise and new and present current staff briefing sessionse.g. induction programmes for all Volunteers

Organise and manage the briefings and communications tocommunity Volunteers, as well as promotion and marketing of the CHATpartnership across the Trust.

Collate and present data in a variety of formats to provideevidence which will enable the Trust to monitor the effectiveness of the newvolunteer service and respond to changes in service requirement followingfeedback from users and Ward/Department Managers.

To manage/support ad hoc projects as directed by theVoluntary Services Manager e.g. patient feedback redevelopment project,supporting improvements to the patient experience.

Work with Senior Information Analyst and Voluntary ServicesManager to determine optimum method of producing data to fulfil project remits.

Responsible for developing project control and reportingprocedures. Maintain project documentation, ensuring accurate version controlis in place.

Responsible for producing plans, schedules and reports onactivities related to new volunteer initiative projects. Reporting keymilestones and adjusting plans to ensure target dates are met as required.

Develop and document clear processes for continued datacollection to enable future submissions or collections related to projects.

Please see the attached job description for a full list ofroles and responsibilities.

Person Specification

Qualifications

• BSc Degree in relevant field or equivalent experience Evidence of recent CPD Evidence of developing policy, guidelines and managing resources Management qualification or evidence of managing/co-ordinating a team

Experience

• Experience within the Health Sector particularly in voluntary services or HR Proven experience of managing cross-functional support teams and services Project management experience Track record of delivery of objectives to tight deadlines Managerial experience in the Health Sector Knowledge of healthcare education environment across all professions including working within clinical areas

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.