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- Tasks: Support the Information Governance Team with administrative tasks and ensure compliance with regulations.
- Company: Join a dynamic NHS partnership focused on excellence in patient care.
- Benefits: Permanent contract, competitive salary, and opportunities for career development.
- Why this job: Play a vital role in managing health records and making a difference in patient care.
- Qualifications: GCSEs in English and Maths, plus experience with Microsoft Office.
- Other info: Work in a collaborative environment with flexible career opportunities.
The predicted salary is between 21000 - 24000 £ per year.
Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team.
Main duties of the job
Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary.
About us
Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service (SCS) is essential for us to support our clinical and operational services, and our wider transformation programme. This vacancy is part of the Single Corporate Services Division
Our vision is for SCS:
Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.
The SCS is delivered across IWT or PHU , you may be based at either and be required to undertake business travel between sites.
Job responsibilities
This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
Band: 3 Salary £24,937- £26,598 per annum
Contract Type: Permanent contract
Key Responsibilities :
- To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
- You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
- You willbe responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
- You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
- You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
- You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation
For further information please refer to the enclosed Job Description
Person Specification
Qualifications
- G.C.S.E (or equivalent) grade 4 or above in English and Maths.
Experience
- Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
- Excellent verbal, telephone, and written communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Information Governance Administrator employer: Isle of Wight NHS Trust
Contact Detail:
Isle of Wight NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Information Governance Administrator
✨Tip Number 1
Network like a pro! Reach out to current employees at IWT and PHU on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing a role in the Information Governance Team.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of information governance and data protection legislation. We want to see that you’re not just passionate but also knowledgeable about the field!
✨Tip Number 3
Showcase your attention to detail during the interview. Bring examples of how you've successfully managed administrative tasks in the past, especially those that required compliance with regulations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Information Governance Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Information Governance Administrator. We want to see how you can contribute to our vision for excellence in care!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, be sure to showcase examples from your past work where you've demonstrated this skill. We love candidates who can spot the little things that make a big difference!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points shine through. Remember, less is often more!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity in our Information Governance Team!
How to prepare for a job interview at Isle of Wight NHS Trust
✨Know Your Stuff
Make sure you understand the key responsibilities of the Information Governance Administrator role. Familiarise yourself with terms like Subject Access Requests and Freedom of Information Requests, as well as relevant legislation. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Skills
Highlight your administration skills and experience with Microsoft Office applications during the interview. Be prepared to give examples of how you've used these skills in previous roles, especially in managing data or handling sensitive information. This will demonstrate your capability to handle the tasks required in this position.
✨Ask Smart Questions
Prepare a few thoughtful questions about the Information Governance Team and their processes. This could be about how they ensure compliance with legislation or how they handle escalations. Asking insightful questions shows your genuine interest in the role and helps you assess if the team is the right fit for you.
✨Be Personable
Since you'll be the first point of contact for IG queries, it’s important to convey strong communication skills. Practice being friendly and approachable in your responses. A positive attitude can go a long way in making a great impression on your interviewers.