At a Glance
- Tasks: Be the go-to person for public and government enquiries while managing calendars and events.
- Company: Join the Isle of Man Government, a diverse and supportive employer.
- Benefits: Enjoy competitive salary, generous leave, and flexible working options.
- Other info: Access to professional development and wellness support.
- Why this job: Make a real difference in a fast-paced environment while developing your skills.
- Qualifications: Strong communication skills and ability to manage multiple tasks.
The predicted salary is between 24000 - 28000 £ per year.
Join the Cabinet Office at the centre of the Isle of Man Government and support the Private Offices of the Chief Minister and Chief Executive Officer. In this fast-paced and exciting environment, you will act as a first point of contact for enquiries from the public, politicians and Government Departments, manage calendars, mailboxes and correspondence, prepare meeting rooms and refreshments, provide secretarial support, upload meeting packs and coordinate events and functions involving senior officers.
Responsibilities
- Act as the first point of contact for enquiries from the public, politicians and Government Departments.
- Manage calendars, mailboxes and correspondence.
- Prepare meeting rooms and refreshments.
- Provide secretarial support.
- Upload meeting packs.
- Coordinate events and functions involving senior officers.
Benefits
- A competitive salary that increases each 12 months until you reach the salary maximum.
- A generous annual leave entitlement, a Privilege Day and 10 Bank Holidays; your annual leave will increase after your first year and again after your third year.
- A flexi-time scheme where you can accrue additional time worked to take time off in line with the relevant flexi-time scheme.
- Occasional remote working opportunities, with prior agreement from your manager.
- Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement.
- Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development.
- Discounted access to the NSC gym and island swimming pools as well as 1-to-1 support programmes and exercise classes with qualified instructors.
- Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and signposting on a wide range of issues.
- Ability to apply for an unpaid career break after 3 years’ service.
- Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment.
- Access to the Government staff canteen where you can purchase affordable meals, drinks and snacks.
Working for the Isle of Man Public Service
We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees’ wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees. We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible. The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man.
Things to note
- A basic police check is required for this post, the cost of which will be covered by the Isle of Man Government.
- Please note a relocation package is not available for this role.
Administrative Officer - Private Office in Douglas employer: Isle of Man Government
Join the Isle of Man Government as an Administrative Officer in the dynamic Cabinet Office, where you will play a vital role in supporting the Chief Minister and Chief Executive Officer. With a strong commitment to employee wellbeing, professional development, and flexible working arrangements, we offer a competitive salary, generous leave entitlements, and access to exclusive training facilities, making this an excellent opportunity for those seeking meaningful employment in a supportive and inclusive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer - Private Office in Douglas
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Isle of Man Government. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by researching the Cabinet Office and its recent projects. Show us that you’re genuinely interested in the work they do and how you can contribute.
✨Tip Number 3
Practice common interview questions related to administrative roles. Think about how your skills in managing calendars and coordinating events can shine through in your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and remind them of your enthusiasm for the position.
We think you need these skills to ace Administrative Officer - Private Office in Douglas
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrative Officer role. Highlight your relevant experience in managing calendars, correspondence, and providing secretarial support. We want to see how your skills align with what we’re looking for!
Showcase Your Communication Skills:As a first point of contact, strong communication is key! Use your application to demonstrate your ability to handle enquiries from various stakeholders. We love seeing examples of how you’ve effectively communicated in past roles.
Be Organised and Detail-Oriented:This role involves a lot of coordination and organisation. In your application, share specific instances where you’ve successfully managed multiple tasks or events. We appreciate candidates who can keep things running smoothly!
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Isle of Man Government
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Officer in the Private Office. Familiarise yourself with managing calendars, handling correspondence, and providing secretarial support. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Common Questions
Think about the types of questions you might be asked, such as how you would handle a difficult enquiry or manage multiple tasks at once. Practising your responses can help you articulate your thoughts clearly during the interview, making you appear more composed and professional.
✨Showcase Your Organisational Skills
Since this role involves coordinating events and managing schedules, be ready to discuss your organisational skills. Bring examples from your past experiences where you successfully managed multiple tasks or organised events, highlighting your ability to stay calm under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges faced by the Private Office, or opportunities for professional development. This shows your enthusiasm for the position and helps you gauge if the role is the right fit for you.
